AP Renumber Vendors window

AccountsPayableCS > Accounts Payable > Accounts Payable Vendor Accounts menu > AP Renumber Vendors window

Use this window to assign a new number to a vendor or to merge two vendor numbers and their accounts together. This can be helpful if vendors change names or if a clerk inadvertently adds a new vendor account for a vendor that already exists. Whether you want to renumber a single vendor or combine existing accounts, the system will renumber and/or merge all history and current transaction information for the selected vendor(s).

Old Vendor

Select the vendor number that you want to change. This is the vendor number that will no longer be used after the renumbering process is completed. If you merge two vendors, this vendor’s information will be merged into the vendor selected in the New Vendor field.

Name

This box auto-fills once you select the vendor in the Old Vendor field. It displays the vendor name as defined in the AP Vendors window.

AP Code

This box auto-fills with the AP Code of the vendor you selected in the Old Vendor field. If you merge two vendors, they must both have the same AP Code.

New Vendor

Enter the new vendor number that you want to use from this time forward. If you are renumbering a single vendor, this is the new vendor number by which the vendor will now be known and referenced. If you merge two vendors, this is the vendor into which the information from the old vendor will be merged.