AP Reset YTD Vendor Totals window

AccountsPayableCS > Accounts Payable > Accounts Payable Period End Tasks menu > AP Reset YTD Vendor Totals window

All of your vendors have accumulating year-to-date (YTD) amounts for purchases, discounts, returns, payments, and 1099 information. These amounts are merely accumulated figures from posted activity and only represent true YTD totals if you reset the totals at the beginning of the year before posting any new transactions.

This utility will reset the YTD totals for your vendors to $0. During this process the YTD Payment amount will be transferred to the Last Year field on the AP Vendors window 1099 tab.

Caution: This process will reset the accumulators for the vendors you select, either all or a single vendor. Transaction information will not be purged. If you are resetting YTD vendor totals at a time other than the beginning of a new year, then the accumulator totals will not equal your transaction totals.

Process For All Vendors

Select the Process For All Vendors check box if want to reset the accumulator totals for all vendors (for example, a regular year-end procedure).

Vendor Number

If you do not want to reset all vendors' totals, enter the vendor number of the vendor you want to reset.

NOTE: If you ran this process before you generated 1099s for the year, select the Use Last Year 1099 Amount check box in the 1099 report window. If the amounts in the system are inaccurate for the reporting year for some reason, you can edit the Last Year column on the AP Vendors window 1099 tab to reflect the amounts that should appear on the 1099s for the vendors who require them.