AP Set Up Batch window (Pay Bills)

AccountsPayableCS > Accounts Payable > Accounts Payable Payment Tasks menu > AP Set Up Batch window (Pay Bills)

Use this window to set up a new batch in which to enter your payment transactions. The batches you define here will be available for selection from the Batch Control submenu and from the AP Select Batch window.

Batch Number

This number identifies the batch and is assigned automatically by the system. It cannot be changed by the user. The numbering scheme begins with AAAAAA and continues with AAAAAB, AAAAAC, and so on. After AAAAAZ comes AAAABA. After ZZZZZZ, the system starts the numbering over again with AAAAAA.

Identity

The system will automatically assign an identity consisting of the user that set up the batch, followed by the time, in the format hh:mm:ss. You can change this to suit your needs so that you can find the batch you are looking for in a lookup.

Date Created

This date is automatically set by the system and is based on the current system date.

Transactions

This is the number of transactions in the selected batch and cannot be changed by the user. If you are using this window to delete a batch, this field must show zero.

Checks

This is the number of check payment transactions in the selected batch. If there are no such transactions in the batch, the message “0 - No checks in batch file.” will appear in this box.