PR Module Preferences window: Direct Deposit tab

PayrollCS > Payroll > Options menu > PR Module Preferences window > PR Module Preferences window: Direct Deposit tab

Use this tab to establish direct deposit settings. Although we provide common file format information, you must get format requirements from your bank. Some banks only require information in some of the fields. You need to enter this information before you can generate direct deposits.

File Header Information

The options in this group make up the file header section of the direct deposit file.

Immediate Destination

This field corresponds with field 3 of the header information file format. The information you enter in this field should include the bank’s routing number.

Destination Name

This field corresponds with field 11 of the header information file format. Enter your bank’s processing location in this field.

Immediate Origin

This field corresponds with field 4 of the header information file format. The information you enter in this field is typically the company number assigned by your bank. This often applies when your deposit originates from a bank other than the destination location.

Origin Name

This field corresponds with field 12 of the header information file format. The information you enter here identifies the sender.

Reference Code

This field corresponds with field 13 of the header information file format. The information you enter here applies to the sender.

Organization Batch Header Information

The options in this group make up the company batch header section of the direct deposit file.

Discretionary Data

This field corresponds with field 4 of the company batch header file format. The information in this field is for internal company use.

Identification

This field corresponds with field 5 of the company batch header file format. This field usually contains your company number assigned by the bank.

Entry Description

This field corresponds with field 7 of the company batch header file format. The information in this field is for internal tracking purposes and defines the type of transaction (ex. payroll, regular).

Originating DFI Identification

This field corresponds with field 12 of the company batch header file format. This field usually contains your company number assigned by the bank.

Alternate trace number

Select this check box if your bank requires you to use the originating DFI transit routing number rather than the destination DFI transit routing number for your trace number. If you are unsure, check with your bank to see which format they require.

Organization Batch Control Information

The options in this group make up the company batch control section of the direct deposit file.

Record delimiter

Select this check box if you want to end each record in the file with a CR/LF character. If your bank does not require a delimited record format, you can leave this check box unchecked.

Offset transaction

Select this check box if your bank requires a detail record for the employer.

Prenote required

Select this check box if you are required to send a prenote to your bank.

Message Authorization Code

This field corresponds with field 8 of the company batch control file. The information in this field varies, but might include a name that is used to identify the sender to the receiver.

Account Status

This field is only available if you select the Offset transaction or Prenote required check box. From the drop-down, select the option that applies to your bank account. You must define the bank account as active before direct deposits will be successful.

Date Prenote Sent

This field shows the date the prenote was sent and you cannot change it. When you set the Account Status drop-down to Send Prenote and generate a direct deposit, this field updates.

Route/Transit Number

Enter the routing or transit number for the bank that the payroll direct deposits will be paid from.

Account Number

Enter the checking or savings account number that the payroll direct deposits will be paid from.

ID Number

Enter the ID number you received from your bank.

Direct Deposit File

Set the location for your direct deposit file.

File Location

Use the browse button to select the location where you want to save your generated direct deposit files.