PayrollGuide > Payroll > Setting Up the Payroll Module > Working with Payroll Codes > Changing or Deleting Codes
Changing or Deleting Codes
After you create a code in Payroll, you can change its description and some of the other information at any time. However, once a code is in use, it is important to know how a change will affect the rest of the software. Changes you make to codes will not affect previously posted transactions.
NOTE: If you delete a code, please be aware that you might need to add a new code to any transactions or records it was attached to before you can successfully post.
To change or delete a code:
1 Select Options > <Code you want to modify> from the left navigation pane.
2 Type the code or use the Lookup to select the code you want to change or delete.
3 Click the Edit button. This button then changes to read Del.
4 If you are editing the code, make your changes and click Save.
- or -
If you are deleting this code, click the Del button.
If you try to delete a code that should not be deleted because it’s attached to records or transactions, you will receive an error message. You can then print out a report that indicates what the code is attached to.
Code type  
To delete it  
Department or Program
You must detach Department or Program Codes from all employees before you can delete the Codes.
Tax
Once the Code has been posted in the current payroll year, you cannot delete it. If it hasn't been posted, you must detach the Tax Code from all employees before you can delete the Code.
Benefit/Deduction
You can only delete a Benefit/Deduction Code if nothing was posted to it for the current payroll year and you must detach Benefit/Deduction Codes from all employees before you can delete them.
Shelter
You must detach Shelter Codes from all employees before you can delete the Codes.
Leave
You must detach Leave Codes from all employees before you delete the Codes.
Status
You must detach Status Codes from all employees before you can delete the Codes.
Project
You must detach Project Codes from all employees before you delete the Codes.
Published date: 12/13/2021