This is the date of the purchase order. This field autofills with the local transaction date, but you can edit it.

This is the date you expect to receive the items included in this purchase order. This field autofills with the local transaction date, but you can edit it.

This field defaults to the type set in Module Preferences, but you can edit this field. Your options are Prepaid, Collect, and Added.

This field is only available if you select Collect or Added as your freight type. Enter the freight charges for this purchase order. The amount you enter here is equally disbursed among the detail line items in the Ext. Freight field of the detail grid.

Enter the geographic location at which your co/org assumes responsibility for the freight and shipping charges.

Type the Ship Via Code or use the Lookup to select a Ship Via Code for this purchase order.

This field autofills with the description of the Ship Via Code selected for this purchase order.

This field defaults to the Buyer Code of the individual currently logged in as the buyer into the entry window. You can edit this information.

This field is read-only and displays the name of the buyer associated with the selected Buyer Code.

This field defaults to the Department Code set up for the buyer currently logged into Purchase Order. You can edit this information.

This field is read-only and displays the description of the selected Department Code.

The information in this field only appears after you select a vendor. This field autofills with the contact information that you entered in the AP Vendors window for the selected vendor.

Enter the terms for this purchase order in this text field.

Enter the percentage of sales tax applicable to this purchase order. You can enter up to four decimal places, but the default uses two when calculating.

In this section of the window, select the type of discount to apply to this purchase order. Your options are Percent or Dollar.

If you selected the percent discount type, enter the percentage in this field to use to calculate the total purchase discount for this order. If you selected the dollar discount type, enter the fixed amount you want to discount the total of this purchase order.

This field is for reference purposes only and autofills after you select a vendor for this purchase order. The information that appears is the early payment discount that you entered in the AP Vendors window for the selected vendor. This discount only affects the purchase order when it is invoiced.

This field only appears when the Open PO Method in the PO Module Preferences window is set to Manual Selection with Cutoff or Manual Selection without Cutoff. When checked, the purchase order is marked as open and can be edited. When unchecked, the purchase order is closed and cannot be edited. Also, you cannot add additional line items in this window or in the PO Add Items window when this field is unchecked.

This field only appears when the Open PO field is checked and can be edited. This is the cutoff date for the purchase order and once the date expires you cannot edit the order. Also, you cannot add additional line items in this window, or in the PO Enter Purchase Orders or PO Add Items windows when this field contains a date earlier than the current local transaction date.

These fields and their descriptions only appear when pre-defined in the module preferences and according to the purchasing/receiving layout. Enter the appropriate information in these fields.