Entering Comments
There are two basic types of comments you might include in a purchase order—one-time comments and comments that you will reuse. Most likely you will type one-time comments in as you enter the purchase order, while recurring comments are most often set up in the PO Comment Codes window.
To add a comment that is specific to one purchase order:
1 In the Stock Number field of the Detail grid in the PO Enter Purchase Orders window, right-click and select Insert Comment from the drop-down menu. The Enter Purchase Order Comments window appears.
2 In the Comment window, enter the comment that you want to include in the purchase order.
You can type as much information as necessary. If the Auto format comments check box is checked on the General tab of Module Preferences, the system will format the comment when it is placed into the detail section of the purchase order. If the Auto format comments check box is unchecked, the comment will be formatted exactly as you typed it, including line breaks and blank lines. Each line cannot be longer than 50 characters; if it is you will receive an error message.
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3 When you are finished typing the comment, select OK to include it in the purchase order. The new comment line(s) will be inserted above the detail line you were on when you right-clicked the mouse and the column heading will change to read Comment.
4 If you need to edit the comment for any reason, right-click on any detail line and select Edit Comment from the menu.
To include a Comment Code in the purchase order:
1 In the detail line that you want the comment to appear, right-click and select Insert Comment Code from the menu that appears. The PO Comment Codes Lookup window will open.
2 In the Lookup window, select the Comment Code that you want to include. If there are multiple Comment Codes with the same beginning characters, all the Comment Codes subsequent to the one you select will be included in the order. See Setting Up Frequently-Used Comments (Comment Codes) for more information on how this feature works.
3 Click Select from the Lookup to add the comment to the order.
Published date: 02/08/2021