Pre-Issuing Purchase Order Numbers
If you pre-issue purchase order numbers, you control which numbers buyers use for all purchasing activity. This could be used as an internal security feature within Purchase Order. To pre-issue numbers, you must select the Pre-issue purchase order numbering check box in Module Preferences. You will need to issue purchase order numbers to all of your buyers.
Be aware that if you choose to pre-issue purchase order numbers, you cannot use online purchase order numbering. You also will not be able to create purchase orders from the Sales entry windows.
After a buyer uses all of the pre-issued numbers, you must issue new numbers before that buyer can enter any more orders. If you use alpha characters in your purchase order numbers, we highly recommend that you end your numbers with a numeric character so they increment properly.
To issue or unissue purchase order numbers:
1 Select Options > Issue Purchase Order Numbers from the left navigation pane. The PO Pre-Issue Purchase Orders window will open.
Click thumbnail for larger view of image.
2 Select either Issue purchase order numbers or Unissue purchase order numbers depending on which task you want to accomplish.
3 Choose the buyer and enter the range of order numbers.
4 Click OK.
If you want to view a list of all the numbers that are currently pre-issued or provide a list to the buyers of their numbers, select the List radio button (see Generating a List of Pre-issued Purchase Order Numbers for more information).
Published date: 02/08/2021