Sales Credit Card Codes window

SalesCS > Sales > Options menu > Sales Credit Card Codes window

Use Credit Card Codes to process and track credit card sales. Each code is associated with a set of accumulators that track credit card sales in the current period and each of the 24 previous periods. You need one Credit Card Code for each type of credit card you accept.

The Period 1–24 lines show the values for the previous amounts for the past 24 periods. When you perform period end operations, the value from each previous amount is copied to the next previous period amount, except for the value in previous amount 24, which is lost.

If you process credit cards with TSYS®, you must keep the default Credit Card Codes of AMEX, DISC, VISA, and MC. If you delete these Codes, you will not be able to post credit card sales.

Credit Card Code

Enter a Credit Card Code up to six characters. For example, you can use a credit card’s initials, or an acronym such as AMX, VISACC or DISCVR. This code will appear in Lookups and on some reports.

If you define multiple codes for the same card type (e.g., Visa, Visa2) and you are using authorization software, credit card data will be automatically posted to the first corresponding card type (e.g., Visa).

Card Type

Select the type of the card from the drop-down list. Your options are American Express, Visa, MasterCard, and Discover Card.

Description

Enter a description (usually the credit card’s name). This description appears in Lookups.

Merchant’s Percent

Enter the percentage of the total sale that is kept by the merchant. This is for reference only and does not affect posting.

Period Amounts Grid

The detail lines in this grid show the different periods and the amounts charged for this Credit Card Code for each period.

Period

This column shows the periods for credit card activity as defined by your fiscal calendar. The current month is on the Current line, last month is shown on the period 01 line, and so on down to period 24.

Amount

This column shows the amount charged for this Credit Card Code in the period shown on each corresponding line. This amount accumulates until the fiscal calendar changes to the next period.