This field only appears when you select a payment or payment correction transaction type. If you want to apply this transaction to a specific invoice, use the Lookup to select one or multiple invoices to pay. The Lookup is filtered to only include invoices for the selected vendor. Select the check box in the Pay column for all the invoices you want to pay.

If this is a payment correction, you must specify a reference to pay. The information you enter here reverses the payment you previously made and reinstates your liability to the vendor. If you are reversing a payment that only paid one invoice, enter a reference that includes the invoice number. If you are reversing a payment that paid more than one invoice, enter information for each invoice on a different line in the grid. These entries will appear as open items.

This column only appears if you select Payment Correction or Pymt Correction - Credit Card from the Transaction Type drop-down. Enter the fund number for the transaction you want to correct.

This field only appears when you select Balance Adjustment from the Transaction Type drop-down. For balance adjustment transactions, enter the GL Account to be debited or credited (depending on whether you are increasing or decreasing the vendor’s balance) with this transaction.

This field will only appear if you have a Cost Center license and you choose a Balance Adjustment transactions type. Enter the Cost Center you want to post this adjustment to. You can leave this field blank if you do not want to post to a Cost Center.

This field only appears when you select a payment-type transaction. If you posted an adjustment for this vendor and want to apply it to this payment, use the Lookup to select the adjustment in the Adjustment to Apply column. For example, the adjustment could be a credit from the vendor that you want to apply to this payment to decrease the amount of your payment. This field is grayed out until you choose an invoice in the Reference To Pay field.

This field only appears when you select a payment-type transaction. The entire amount of the adjustment you selected in the Adjustment to Apply field will automatically appear here. If you aren’t going to apply the entire adjustment, enter whatever portion of the adjustment you want to apply.

This field only appears when you select a payment-type transaction. If there is an early payment discount available, it will automatically show in Discount Amount column. You can manually enter the discount amount.

This column only appears for increase balance adjustments and if you selected the 1099 Applicable check box above. From the drop-down, select the 1099 payment type for this adjustment. This defaults to what you selected on the 1099 tab in the AP Vendors window for this vendor.

This check box only appears when you select Balance Adjustment from the Transaction Type drop-down and you select either the Increase Balance or Decrease Balance radio button in the Change Vendor Balance section. If you want this amount to post as an applied increase or decrease, select this check box.

Following is a break down of the methods you can use with applying payments.

This field appears unless you select the unapplied payment transaction type. If you are making a payment, the cash/check or credit card amount is automatically calculated based on what you enter in the other fields. You can edit it at any time.

For payments, this should be the final amount of the payment for each detail line.

For payment corrections, this is the dollar amount of the invoices that are being reinstated after voiding a previously posted payment. If the payment you are voiding paid a single invoice, enter the amount of the invoice that now needs to be paid. If the payment you are voiding paid multiple invoices, enter the amount of each invoice on a separate line. These will appear as open items to be paid on the vendor account.

These columns only appear for payment corrections and if you selected the 1099 Applicable check box above. From the drop-down in each column, select the From and To 1099 payment types for this correction.

Select this button to clear every field in the detail grid without saving the information.

This field at the bottom of the tab shows you the detail line you are currently on and the PO#/Desc of the transaction from the Enter Bills window. This field is for reference purposes only and cannot be edited.

This field at the bottom of the tab shows you the description of the adjustment selected in the Adjustment to Apply column. This field is for reference purposes only and cannot be edited.