AP Prepaid Report window

AccountsPayableCS > Accounts Payable > Accounts Payable Reporting menu > AP Prepaid Report window

A prepaid invoice or liability is a payment usually paid in one lump sum, but expensed in several periods. The Prepaid Report shows all the prepaid invoices entered into your system, including those that have not yet been expensed.

The AP Prepaid Report can be sorted by vendor number, vendor name, or expense date.

Sort By

Specify if you want to sort the report by vendor number, vendor name, invoice date, or expense date.

Page Break on Vendor Number / Vendor Name / Invoice Date / Expense Date / User-Defined Field

This label changes based on your selection from the Sort By drop-down. Select this check box if you want to begin a new page for each vendor number, vendor name, invoice date, expense date, or UDF.

Vendor Status

From the drop-down, select which vendors you want to include based on their vendor status.

• All Vendors: this option includes every vendor in your company in the list.

• Active Vendors: this option includes only vendors with a status of active in the AP Vendors window.

• Inactive Vendors: this option includes only vendors with a status of inactive in the AP Vendors window.

• Temporary Vendors: this option includes only vendors with a status of temporary in the AP Vendors window.

Additional Filter

If you defined User-Defined Fields in the AP Module Preferences window, they will be available here as an additional filter for the report.

Start and End Range: Vendor Number, Vendor Name, Expense Date, and User-Defined Field (if selected as Additional Filter)

Use these ranges to specify the vendors and/or items to include in the report. Leave the defaults of Start and End to include all values for a particular range, or type or use the Lookup to enter the starting and/or ending value to include.

Date Range

From the drop-down, select a predefined period to run the report for.