Purging Open Items

AccountsPayableGuide > Accounts Payable > Accounts Payable Period End and Maintenance > Accounts Payable Period End > Purging Open Items

Purging Open Items

You can use the AP Purge Open Items window to remove all items with $0 remaining. For example, an invoice that was entered and subsequently paid has an amount remaining of $0. You can click the Aging tab on the AP Vendors window or run the Aging Report to review items with $0 remaining.

CAUTION: Back up your data before you purge open items. Once you purge this information, there is no way to retrieve it without a backup.

To purge open items:

1 In Accounts Payable, select Period End Tasks > Purge Open Vendor Items from the left navigation pane. The AP Purge Open Items window opens.

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2 Specify the date through which you want to purge, the vendor range, and the AP Code range.

3 Select OK to proceed.

Most businesses run this utility on the last day of the quarter, but you can use month-end, year-end, or any other date that is appropriate for your business.