Enter the date to use for the current transaction. This controls the period this transaction posts into. The default date is defined by the selection on the System Settings tab of the CMS Organization Information window.

This label represents the transaction number in the current batch. You cannot edit this.

Denali will enter a default reference in this box; however, you can change it. If the reference ends with a number, it will increment for each transaction until you close this window or change the reference.

This number will appear on posting reports and in some Lookups. This reference can help you track documents or check numbers.

When you post the journal entry, the reversal is posted as well. The reversal is the opposite of the current entry and uses the date you entered in the Reversal Date box. It will not affect accounts or appear on any reports prior to that date. Only reports that are run for after the reversal date will reflect the reversal.

If you selected the Create Reversing Entry check box, enter the date you want to use for the reversing entry.

The date can be any date within your 5-year fiscal calendar. If you use this feature, the reversing entry will be created and posted at the same time that the current entry is created and posted, but the date for the reversing entry (and hence the period into which the reversing entry is posted) will be the date you enter in the Reversal Date box. Because of this, it will not appear on any reports until the date of the Reversal.

The Description box is optional and can be used to further describe the entry.

The fund number automatically fills based on the fund attached to the ledger account you selected in the first line of the grid. You can change the fund number if necessary. You can also change the Due To Fund on each detail line.

This field is only enabled if you have a Cost Center license and the GL account in the row is an expense account. Enter the Cost Center for this row. You can leave this field blank if you don’t want to post to a Cost Center.

This field is only enabled for Due To/Due From fund types. If you want to use a different due to fund than what is in the Default Due To Fund field in the header, use the Lookup to select a fund.

Select this field to mark this entry as an encumbrance in reports and the audit trail. These entries will appear on the Edit Report with an E after them.

These fields display the totals for journal entry transactions.

These labels indicate the totals for transactions that do not have the Encumber check box selected (Journal Entries) and transactions that do have the check box selected (Encumbrances).

These labels reflect the totals for all the debits and credits for this transaction and the difference between them.