PO Receiving Labels window

PurchaseOrderCS > Purchase Order > Receiving Tasks menu > PO Receiving Labels window

This window is only available if you have Purchase Order integrated to Inventory. Use this window to print inventory labels before you post the items you receive. To print stock item labels after you post the received purchase order, you must do so through Inventory.

Sort By

Use this drop-down to select how you want to sort the label contents. Your options are as follows:

• PO Number: this option sorts the labels first by PO Number and then by Stock Number and Location (if MLI is installed).

• Stock Number: this option sorts the labels first by the Stock Number, and then by the PO Number and Location (if MLI is installed).

• Product Type: this option sorts the labels first by the Product Type, then by Stock Number, followed by PO Number and Location (if MLI is installed).

• Location: this option sorts the labels first by the Location (if MLI is installed) and then by Stock Number and PO Number.

Start and End: Batch Number, PO Number, Stock Number, and Product Type

The Start and End boxes allow you to define the range of items for which to print labels. You can include a single item by entering the same value in both boxes. The default for the Start boxes is Start, and the default for the End boxes is End. These default settings include all items that meet the remaining criteria set in the window. Depending on your Integration settings, some fields have a Lookup available. Type the criteria or use the Lookup to select criteria in these fields. For certain range fields, if you modify the default settings, a description appears to the right of or below the field.

If you are using multi-batch mode, the default for the Start and End boxes is the current batch in which you are working. However, if you choose to print the labels based on your on-hand quantity, the Batch Number fields are unavailable.

Filters

These fields only appear if at least one user-defined field (UDF) is set up in Module Preferences. Use these drop-down lists to select an available UDF to filter the labels. Once a UDF is selected, the description for the code appears to the right of this field.

Turn Bar Code On/Off

Select this button to activate or deactivate printing bar codes on your labels. The bar codes will print when this button reads Turn Bar Code Off and they will not print when the button reads Turn Bar Code On. You can only include bar codes if you have the BarTender Label Maker program installed. Contact Cougar Mountain Sales at (800) 338-3038 to purchase this program.

Print Selections

This section of the window appears by default and only if you select the Turn Bar Code Off button (the button reads Turn Bar Code On after you select it and the bar codes won’t print on labels). Use the options in this section to define what appears on each label. The information prints according to what was entered in the IN Stock window. By default, all items are selected.

Stock Number

Select this check box to include the stock item number on the label.

Description

Select this check box to include the stock item description on the label.

Default Vendor

Select this check box to include the default vendor on the label.

IN Code

Select this check box to include the IN Code on the label.

Location

Select this check box to include the location on the label.

PO Cost/Last Cost

The label for this field changes depending on your Print selection. If you select Received Quantity or Select Quantity, then the purchase order cost for the item prints on the label. If you select On Hand Quantity, then the last cost for the item prints on the label. Select this check box to include the purchase order or last cost on the label.

Unit Package

Select this check box to include the stock item unit package on the label.

Product Type

Select this check box to include the product type on the label.

Standard Cost

Select this check box to include the stock item’s standard cost on the label.

Price

Select this check box to include the stock item price on the label.

Received Date

Select this check box to include the date you received the stock item on the label.

Price Level

Use this drop-down list to select the price level(s) you want to include on the label. You can include one price level or all of them.

Full Precision

Select this radio button to print the price of each stock item to the maximum precision indicated for each item, which is a maximum of four decimal places.

To The Penny

Select this radio button to round the price of each stock item to two decimal places.

Bar Code Selections

This section of the window only appears after you select the Turn Bar Code On button to activate the functionality (the button reads Turn Bar Code Off after you select it and the bar codes will print on labels). You can only use these options if you have the BarTender Label Maker program installed. The file that is generated by using this option is called labelxxx.dat, where xxx is a number that increases by one each time you generate bar code labels; this file is located in your co/org data file directory.

Label Format

Use this drop-down list to select the format of the label you want to print. You have three format options from which to choose. If you have Multi-Location Inventory installed, you have three additional formats. The options are as follows:

• Format 1: this option prints the description, then the price, bar code, and stock item number.

• Format 2: this option prints the description, then the bar code and stock item number.

• Format 3: this option prints the bar code and stock item number.

• Format 4: this option prints the description, then the price, bar code, stock item number, and location.

• Format 5: this option prints the description, then the bar code, stock item number, and location.

• Format 6: this option prints the bar code, then the stock item number and location.

Price Level

Use this drop-down list to select the price level(s) you want to include on the label. You can include one price level or all of them.

Full Precision

Select this radio button to print the price of each stock item to the maximum precision indicated for each item, which is a maximum of four decimal places.

To The Penny

Select this radio button to round the price of each stock item to two decimal places.

In this section of the window, select the quantity option you want to apply when printing the labels.

On Hand Quantity

Select this radio button to print the number of labels for each stock item equal to the on-hand quantity of that stock item at the time you print the labels. Once you select this option, the corresponding text field is activated in which you must enter the quantity on hand.

Received Quantity

Select this radio button to print the number of labels for each stock item equal to the quantity received. Once you select this option, the corresponding text field is activated in which you must enter the quantity received.

Select Quantity

Select this radio button to set a specific number of labels to print for each stock item. Once you select this option, the corresponding text field is activated in which you must enter the quantity of labels to print.