Sales Order Entry Preferences window: Integration tab

SalesCS > Sales > Options menu > Sales Order Entry Preferences window > Sales Order Entry Preferences window: Integration tab

Set up your integration to other Denali modules. Order Entry can run either as a stand-alone or a fully-integrated module. If you don’t have a particular module installed, the only integration option(s) for that module will be Integration OFF (and in General Ledger, two Report Only options).

General Ledger

Select one of the following General Ledger integration options:

• Integration OFF: Order Entry does not share information with General Ledger.

• Integrated - Detail: transactions post individually to General Ledger. In General Ledger all elements post separately.

• Integrated - Condensed: Revenue and ExpenseIncome Statement accounts receive detailed posting. Balance Sheet accounts receive summary posting.

• Integrated - Summary: all transactions associated with the General Ledger post as one General Ledger transaction.

• Report Only - Detail: Order Entry and General Ledger do not share information. Upon posting, a report is generated that includes detail information as it would have posted to General Ledger.

• Report Only - Summary: Order Entry and General Ledger do not share information. Upon posting, a report is generated that includes summary information as it would have posted to General Ledger.

NOTE: The General Ledger drop-down box for integration cannot be set to Report Only if you selected to use the interface table on the System Settings tab of the CMS Company Information window in the Controller module.

Accounts Receivable

If you integrate Order Entry to Accounts Receivable, Sales automatically updates customer balances. Furthermore, you can pull customer information from the customer master record into the Sales Order Entry window.

• Integration OFF: Order Entry does not share information with Accounts Receivable. Customer information will not be available nor maintained from the Sales Order Entry window.

• Integration ON: Customer information is available in the Sales Order Entry window. The Sales module sends information to Accounts Receivable at posting, making it possible to sell to credit accounts and add new customers without leaving the Sales module.

Inventory

Integrating Order Entry with Inventory allows your salespeople to check inventory while entering a sale. Also, by selecting Immediate - Commit Inventory, items are deducted from total inventory when the sale is made, preventing over-selling.

• Integration OFF: Order Entry and Inventory do not share information.

• Batch Mode: Updates inventory and the quantity available for sale after posting. Until transactions are posted, the quantities in Inventory don’t reflect the changes that will take place with any of the saved transactions.

• Immediate - Commit Inventory: Updates the quantity available for sale each time a stock item is entered as a line item on an invoice.

Accounts Payable

Integrating Order Entry with Accounts Payable allows you to post sales tax collected in the Sales Order Entry window to an Accounts Payable Vendor. If integration to Accounts Payable is turned off, sales tax posts instead to a General Ledger liability account. Select one of the following Accounts Payable integration options:

• Integration OFF: Order Entry does not share information with Accounts Payable. If Order Entry is integrated to General Ledger, Sales Tax posts to General Ledger Liability accounts.

• Integration ON: Order Entry shares information with Accounts Payable. Sales Tax posts as invoices directly to Accounts Payable Vendors.

Fix <Module> Integration

If you have an error when you try to save your Integration setting, the Fix <Module> Integration button appears when you reopen the window after you view the error report. Select this button to verify the error is corrected and that integration works or to view the error report again.