AP GL Expense Distribution Report window
The
AP GL Expense Distribution Report provides a detailed outline of AP expenses that posted to
General Ledger.
The entries appear on the AP GL Expense Distribution Report until you purge open item transactions as part of period-end processing.
Accounts Payable must be integrated to General Ledger in order to run this report.
Vendor Status
From the drop-down, select which vendors you want to include based on their vendor status.
• All Vendors: this option includes all vendors defined in the
AP Vendors window on the report.
• Active Vendors: this option includes only active vendors on the report.
• Inactive Vendors: this option includes only inactive vendors on the report.
• Temporary Vendors: this option includes only temporary vendors on the report.
Date Range
From the drop-down, select a
predefined period to run the report for.
Expense Date
Use the drop-downs to specify the range of expense dates to include on the report.
Use Account Filter
Select this check box if you want to use an account filter to determine what shows on the report.
Account Filter
Enter an account filter in this box if you want to use it to determine what accounts show on the report. Only accounts that match the specified filter criteria will appear on the report. You can use wildcards (* and ?) to establish the filter parameters. Substitute a ? for any single character in the account number, or an * for any number of characters. For example, to include all four-digit accounts beginning with a 1, enter 1??? in the filter box. To include all accounts that end in 02, enter *02. You cannot edit this box unless the Use Account Filter check box is selected.
Available GL Accounts
On the left side of the window you can locate all the
GL Accounts that are available to include in the report. These are the accounts that have been listed as expense accounts in the
GL Expense Account field of the detail grid in the
AP Enter Bills window. Highlight an account and click the arrow buttons to move the account into the
Included GL Accounts box on the right side of the window. These accounts will be included in the report.
Account (Available GL Accounts)
The account numbers that appear here are those that have been entered in the GL Expense Account field of the detail grid in the AP Enter Bills window.
Description (Available GL Accounts)
This description is the description of the GL Account as entered in the
GL Accounts window.
Include
Select an account, or multiple accounts, from the Available GL Accounts box on the left and click the arrow button to move the account(s) to the Included GL Accounts box on the right. Alternatively, you can double-click the account to move an account from one side to the other.
Include All
Select the double arrow button to move all the accounts, whether they are selected or not, from the Available GL Accounts box on the left to the Included GL Accounts box on the right.
Remove
Select an account, or multiple accounts, from the Included GL Accounts box on the right and click the arrow button to move the account(s) to the Available GL Accounts box on the left. Alternatively, you can double-click the account to move it from one side to the other.
Remove All
Select the double arrow button to move all the accounts, whether they are selected or not, from the Included GL Accounts box on the right to the Available GL Accounts box on the left.
Include GL Accounts
These are the accounts that will be included in the report.
Account (Included GL Accounts)
The account numbers that appear here are those that have been selected to appear in the report from the Available GL Accounts box on the left side of the window.
Description (Included GL Accounts)
This description is the description of the GL Account as entered in the GL Accounts window.
Related Topics
Published date: 12/03/2021