AP Vendor Labels window

AccountsPayableCS > Accounts Payable > Accounts Payable Reporting menu > AP Vendor Labels window

Print vendor labels to expedite sending out checks or other correspondence. Use this report to print the labels you need.

Sort By

Specify if you want to sort the report by vendor number, vendor name, or product type.

The Sort By drop-down also shows any User-Defined Fields you set up in the AP Module Preferences window. If you select one of the User-Defined Fields, new Start and End Range boxes will appear below the existing Start and End Range boxes so you can choose the range of values in the User-Defined Fields to appear in the report.

Additional Filter

If you defined User-Defined Fields (UDF) in the AP Module Preferences window, they will be available here as an additional filter for the report. For example, if you set up a UDF that corresponds to the division of your company and you only want to see those vendors that are used by a certain division, you can select that UDF in this drop-down list and enter the range of divisions (UDF values) to include in the Start and End range.

Vendor Status

From the drop-down, select which vendors you want to include based on their status.

• All Vendors: this option includes every vendor in your company.

• Active Vendors: this option includes only vendors with a status of active in the AP Vendors window.

• Inactive Vendors: this option includes only vendors with a status of inactive in the AP Vendors window.

• Temporary Vendors: this option includes only vendors with a status of temporary in the AP Vendors window.

Label Type

The default option in this drop-down is 5160. If you use BarTender, other options are available to you. For more information or to order the BarTender, call Cougar Mountain Sales at (800) 388-3038.

Vendor Address, Remit To Address, or Both Addresses

Select which address(es) you want printed on the label, which are defined on the Address tab and Remit To tab of the AP Vendors window.

• Vendor Address: this option prints labels just for vendors’ addresses.

• Remit To Address: this option print labels just for remittance addresses for vendors.

• Both Addresses: this option prints labels for both address types for each vendor.

Start and End Ranges: Vendor Number, Vendor Name, Product Type, AP Code, and User-Defined Field

Use these ranges to specify the vendors and/or items to include in the report. Leave the defaults of Start and End to include all values for a particular range, or use the Lookup to enter the starting and/or ending value to include. User-Defined Field (UDF) Start and End options only appear if you select the UDF you want from the Additional Filter box at the top of this window.

Print #

If you want the vendor number to print on the label, select the Print # check box to activate this feature.

Group by AP Code

This option is only available if you have more than one AP Code set up. Select this check box if you want to group your vendors by AP Code.