Applying Unapplied Payments to an Invoice

AccountsPayableGuide > Accounts Payable > Paying Bills in Accounts Payable > Paying Bills > Applying Unapplied Payments to an Invoice

After you enter and post an unapplied payment transaction in the AP Adjust/Pay Bills window, you can apply that payment to a specific invoice.

To apply an unapplied payment to an invoice:

1 In Accounts Payable, select Payment Tasks > Adjust / Pay Bills Manually from the left navigation pane. The AP Adjust/Pay Bills window will open.

2 Select Payment from the Transaction Type drop-down.

3 In the Vendor # field, enter or select from the Lookup the vendor to whom you will apply this payment.

4 Enter a check number and a GL Cash Account (if not integrated to Bank Reconciliation).

5 In the Reference To Pay field of the detail grid, use the Lookup to select the invoice to which you want to apply this payment.

6 Open the Lookup from the Adjustment to Apply field and select the unapplied payment you want to apply to this invoice. Unapplied payments appear as Un Payment in the Tran Type column of the Lookup. The unapplied payment will only appear after you post it.

7 In the Adj Amount To Apply field, enter the amount of the unapplied payment you want to apply to this invoice.

8 Save the transaction.

Unapplied payments appear in the Type column of the Aging and History tabs in the AP Vendors window and on all reports that show transaction types.