AR Credit Card Codes window

AccountsReceivableCS > Accounts Receivable > Options menu > AR Credit Card Codes window

Use Credit Card Codes to establish the percentage of the transaction you owe the credit card vendor and to track your credit card transactions by period.

Each code is associated with a set of accumulators that track credit card sales in the current period and each of the 24 previous periods. You need one Credit Card Code for each type of credit card you accept.

The Period 1–24 lines show the values for the past 24 periods. When you reset credit card totals at period end, the value from each previous amount is moved to the next previous period amount, except for the value in the previous Period 24., which is purged.

Credit Card Code

Enter a Credit Card Code of up to six letters, numbers, or special characters. For example, a credit card’s initials or an acronym such as AMEX, VISA or DISCVR. This code will appear in Lookups and on some reports.

If you define multiple codes for the same card type (e.g., Visa, Visa2) and you are using authorization software, credit card data will be automatically posted to the first corresponding card type (e.g., Visa).

Card Type

Select the type of the card from the drop-down. Your options are American Express, Visa, MasterCard, and Discover Card.

Description

Enter a description (usually the credit card’s name). This description appears in lookups and on some reports to help you find the code you’re looking for.

Merchant’s Percent

Enter the percentage of the total sale that is kept by the merchant. This is for reference only; your selection is not involved in posting.

Period Amounts Grid

The detail lines in this grid show the amounts charged for this Credit Card Code for each period.

Period

This column shows the periods for credit card activity, as defined by your fiscal calendar. The current month is on the Current line, last month is shown on the Period 01. line, and so on down to Period 24..

Amount

This column represents the amount charged for this Credit Card Code in the period shown on this line. This amount accumulates until the fiscal calendar changes to the next period.