Of the hundreds of different Transaction Codes you can have in Accounts Receivable, all transactions fit into one of seven basic categories, and the first character of the code, which must be numeric, identifies the type of transaction in the system:

When you create your own Transaction Codes, you must use the first number shown to tell the system how to handle the transaction, then add a suffix of up to five characters.

For example, if you want to create a Transaction Code for payments made using a credit card. You could create something like 40CRCD. The 4 indicates that the transaction is a payment transaction, and the CRCD is your code meaning "credit card".

Enter a description of the Transaction Code in this field. The description can help you identify how this code differs from other codes that are the same type.

In the GL Account box, enter the account you want this Transaction Code to post to in General Ledger. After you enter an account in this box, the GL Description box will auto-fill with the description for this account.

If Accounts Receivable is not integrated with General Ledger, the GL Account box can be left blank and the GL Description box will automatically read GL Integration Off.

If Accounts Receivable is integrated to Bank Reconciliation, payment transactions in Accounts Receivable will post to the account attached to Bank Account Code, not this GL Account.

This check box is only available for Transaction Code types 3, 4, and 6. Select this box if you don’t want transactions with this code to post to Bank Reconciliation. This is useful if you have revenue from a customer that is different than the amount that actually goes into your bank account. For example, if you import PayPal transactions, the amount you collect from the customer will be different than the amount that goes into your bank account because of the PayPal fee.