Entering Payment Transaction Details

AccountsReceivableGuide > Accounts Receivable > Entering Transactions > Entering Customer Transactions > Entering Payment Transaction Details

When you enter a payment or customer credit transaction type, the Detail tab is activated in the AR Enter Payments/Adjustments window.

To enter transactions in the detail grid:

1 Before you enter reference information in the detail grid, enter the payment amount in the Amount field above the Detail grid.

2 In the Reference To Pay column, use the Lookup to select the document number(s) you want to apply this payment or credit to.

3 If you enter a payment for an invoice that contains a Terms Code, select the discount rate to use to calculate the discount in the Discount field. If you enter a credit, this field is not visible.

4 If you selected Special Discount in the Discount field, enter the discount amount in the Discount Amount field.

5 In the Amount column, enter the amount of the transaction you want to apply to the selected invoice. The Remaining Amount field above the grid shows you how much of the total payment amount is left to apply.

6 After you enter the transaction information, click Save.

If you selected the CC Payment check box and you use authorization software, the credit card authorization window will appear so you can enter the card information. You cannot use Transport 4.0 with type 3 Transaction Codes (payment corrections).

If you use a Transaction Code that begins with 4 or 5, and leave the fields on the Detail tab blank, the transaction posts to the oldest item first in the following order:

Payments

• Finance Charges

• Payment Corrections

• Positive Balance Forwards

• Customer Charges

• Sales Invoices

Customer Credit

• Finance Charges

• Positive Balance Forwards

• Customer Charges

• Payment Corrections

• Sales Invoices

Customer Charge, Finance Charge, Sales Invoice

• Negative Balance Forwards

• Customer Credits

• Payments

Payment Correction

• Payment with amount remaining

• Customer Credit with amount remaining

If you specify the invoices to apply the payment or credit to on the Detail tab, the payment or credit will post as an applied payment or credit to the invoices in the order they appear.

If you use a Transaction Code that begins with 6 or 7, the Detail tab is unavailable because the 6 denotes an unapplied payment and the 7 denotes an unapplied credit. For complete information on how unapplied transactions affect invoices, see Working with Unapplied Transactions.