This label will auto-fill when you select the customer number for this transaction.

Type the customer number or use the Lookup to select the customer for this transaction.

Use the Lookup to select the Transaction Code you want to use for this transaction. This code specifies the type of transaction (as a charge, credit, payment, etc.).

This field autofills with the description for the Transaction Code you select, but you can edit it if necessary. Use any combination of up to 50 letters, numbers, and/or special characters.

If you will automatically create a bill in another organization, this description will appear in the AP Adjust/Pay Bills window and on the AR and AP History reports.

For customer charge, payment correction, and finance charge transactions, enter a document number or use the Lookup to select the transaction you want to link this transaction to.

For payment and customer credit transactions, enter a source document reference number. You can use any reference you choose to identify this transaction, such as the customer's check number, or you can leave the system assigned document number.

Enter the amount of this transaction in dollar and cents format. Do not include dollar signs or commas. For payment transactions, this amount auto-fills with the total of the Amount column in the detail grid.

This box is only available if you are entering a customer charge (type 2) transaction. Enter the Terms Code that applies to this charge or select a code the Lookup.

This read-only field appears for payment and customer credit transaction types. It displays the total amount entered in the Detail grid.

This read-only field appears for payment and customer credit transaction types. It displays the difference between the total amount being paid and what is entered in the Detail grid.

This field only appears if you selected a type 8 Transaction Code and a customer that has a prepaid service and/or lease. If the customer has both, select from the drop-down the type of adjustment you want to complete.

Select this check box to create a recurring transaction. When you select this check box, the Frequency field is enabled and this transaction amount will be applied to the customer account when you generate from recurring.

This field is only available if you selected the Generate a recurring transaction entry check box. Enter a Frequency Code or select a code from the Lookup to indicate how often this transaction will recur.

This field is only available if you have Accounts Receivable integrated to Bank Reconciliation and you are entering a payment, unapplied payment, or payment correction transaction. Enter a Bank Account Code for this transaction. The account in this field defaults to the default bank account in Module Preferences.

The number in this box is automatically generated by the system for each transaction you enter.

If you use batch processing, this is the number of the transaction in the open batch. This number is reset to 1 when you close the batch or open a new batch to enter your transactions.

This amount is the current total due from this customer and only reflects posted transactions. For example, if the customer placed an order but the transaction hasn’t been posted, the balance due will not reflect the outstanding amount.

This amount automatically updates when you post transactions to this customer’s account. You cannot manually change this amount.

This is the transaction date and it controls the accounting period the transaction will post into.You can use the drop-down calendar to change the date.

This check box only appears for customer charge (Type 2x) transactions and if the Bill to other organization check box is selected on the customer record in the AR Customers window.

Select this check box if you want to automatically create a bill in the other organization when you post. The AP bill will be posted and available to pay in the AP Adjust/Pay Bills window with a vendor name of this organization.

The Description you enter in this window will appear in the AP Adjust/Pay Bills window and on the AP History Report to help you track the transaction.

This check box is only enabled if all of the following are true:

If you are entering a payment transaction and the customer has been set up to make payments electronically, this check box is automatically checked by default.

If the Electronic Payment check box is checked and Accounts Receivable is not integrated to Bank Reconciliation, enter the EFT Account Code to use when you process this payment. This field defaults to the account code you set up for the customer, but you can change it.

This check box is only enabled if all of the following are true:

Select this check box if you are processing this customer’s payment using a credit card. When you click Save, the TSYS Transport window appears so you can enter credit card information.

This button is only enabled if you recall a previously processed credit card transaction. Depending on your settings in Module Preferences, you might be prompted to enter additional authorization information.