By default, you can enter accounts throughout the system to specify where Sales and Accounts Receivable transactions post. You have the option to use Interface Codes, which replace many of those accounts with codes that allow posting accounts to be defined by the items in the sale.

For example, without Interface Codes, you can assign a specific account to post sales, accounts receivable, and cost of goods sold for a stock item. However, if you want to post to different accounts depending on the department from which the stock item is sold or which salesperson handles the transaction, you might want to use Interface Codes.

Maybe you sell printers to different stores in a city and you want to know what your sales and inventory costs are for each store—you have two offices, but one central warehouse. With Interface Codes, you can set up the system so the same stock item posts to different revenue and cost of goods accounts based on what store sells the item and which customers buy the item.

You can enable Interface Codes in Controller by selecting the Use Interface Table check box on the System Settings tab of the CMS Organization Information window.

To help you determine if you need to use Interface Codes, we recommend you fully review the information in Understanding Interface Codes.