GL Module Preferences window: General tab

GeneralLedgerCS > General Ledger > Options menu > GL Module Preferences window > GL Module Preferences window: General tab

On the General tab, you’ll define how you want the General Ledger to handle transactions, batches, and other basic operations.

General Options (section heading in Fund product only)

Use the check boxes in the General Options area to specify how certain features of General Ledger function.

Activate multi-batch mode

Multi-batch mode allows two or more users to enter GL transactions at the same time. It also allows a user to separate journal entries into different batches for categorizing, posting, or other purposes. To use multi-batch processing, select this check box. If this use multi-batch mode, you will be prompted to select or set up a batch whenever you open the Journal Entry window. The default for this check box is checked.

If you don’t use multi-batch mode, only one person can enter transactions at a time, and all transactions are entered and posted in a single batch. After posting, the batch is cleared and ready for new transactions.

Allow unbalanced transactions (Accounting product only)

Select this check box if you want to allow unequal debits and credits in individual journal entries. Debits and credits in the batch must be equal in order to post. If this check box is left unchecked, debits and credits in an individual journal entry must be equal before the journal entry can be saved.

Allow multiple fiscal calendars (Fund product only)

Select this check box if you want your fund calendars to have different fiscal years than your organizational calendar. Leave the check box unchecked to use the organization’s fiscal calendar for all funds.

Prompt for edit report (Fund product only)

Select this check box if you want to be prompted to run the edit report before posting. If you uncheck this check box, you can post without viewing the edit report.

Balance forward entries completed

Once you select the Balance forward entries completed check box, you will no longer be able to enter forwarding balances (beginning balances) when adding new accounts. If you plan to enter forwarding balances for general ledger accounts before you post, be sure to leave this check box unchecked until you finish entering them.

Once this check box is checked and the setting saved, it will no longer appear. You must check this check box before you can post.

Journal Entry Options (Fund product only)

Use the check boxes in the Journal Entry Options section to specify how you want the system to handle unbalanced transactions and unbalanced funds within the batch.

Allow unbalanced funds (Fund product only)

Select this check box if you want to be able to post unbalanced fund transactions. If you leave this check box unchecked, debits and credits must match before you can post.

Allow unbalanced transactions (Fund product only)

NeonCRM (Fund product only)

Use the fields in this section to set up the defaults in the GL Import Donations From NeonCRM window. You can leave these fields blank and/or change the accounts in the import window.

Default Cash Account (Fund product only)

Enter the account you want to use as the default Cash Account when you import donations from NeonCRM.

Default Revenue Account (Fund product only)

Enter the account you want to use as the default Revenue Account when you import donations from NeonCRM.

Default Fund (Fund product only)

Enter the account you want to use as the default Fund when you import donations from NeonCRM

Last Posting Number

The Last Posting Number label displays the last transaction number in the last posted batch.

Last Batch Number

The Last Batch Number label is only visible if the multi-batch mode option is selected, and is the six-character identifier of the last batch that was posted.