Posting with Interface Codes vs. Account Numbers

GeneralLedgerGuide > General Ledger > Interface Codes > Understanding Interface Codes > Interface Codes: Do I Need Them? > Posting with Interface Codes vs. Account Numbers

This table provides an overview of how transactions are posted using either an account number or Interface Code. When you post a transaction, the system uses either the account shown in the Posting Account column or the Interface Key shown in the GL Key column. These accounts or keys are set up through the location indicated in the Account Location column.

Account Location	Posting Account	GL Key
Sales Order Entry Preferences, Defaults tab	GL Cash Account	GL Cash Key
Sales Order Entry Preferences, Defaults tab	Work Order Deposit Accounts: GL Liability	none
Sales > Options > Codes > Non-Inventory Codes	GL Sales Account	Non-Inventory GL Key
Sales > Options > Codes > OE Sales Department Codes	Inventory Sales Account Non-Inventory Sales Special Order Account	Inventory GL Key Non-Inventory GL Key
Sales > Options > Codes > OE Discount Codes	GL Disc Account	Sales Discount GL Key
Sales > Options > Codes > Sales Tax Codes > Vendor	GL Expense	AP Vendor
IN > Options > Inventory Codes	GL Control Acct GL Adjustment Acct GL Variance Acct GL Misc Charge Acct	GL Control Acct GL Adjustment Acct GL Variance Acct GL Misc Charge Acct
IN > Options > Inventory Codes	GL Cost Of Goods Sold Acct	IN Code GL Key
IN > Options > Transaction Code	Opposing Account	Opposing Account
IN > Options > Promotional Pricing	GL Discount Account	GL Discount Key
IN > Stock > Stock Maintenance > IN Stock window Sales Info Tab	GL Sales Income	IN Stock GL Key
AR > Options > AR Codes window	GL Account	AR Code is used as the GL Key
AR > Options > Codes > Terms	Discount GL Account	AR Discount GL Key
AR > Options > Codes > Transaction	GL Account	AR Transaction GL Key
AR > Options > Codes > Tax	GL Account	GL Account
AP > Vendor > Vendor Maintenance	GL Expense	GL Expense
AP > Options > AP Codes	General Ledger Accounts: AP Liability Undistributed Cash (label only with BR Integration) Discount	none
AP > Options > AP Allocation Codes	An Account is selected for each line: GL Expense Account	GL Expense Account

Published date: 09/30/2021