Enter the date of the cost activity.

This field displays the transaction number in the batch and cannot be changed.

The label for this field changes based on your selection from the Type drop-down. Use the Lookup to select the Cost Code for which you want to enter activity.

This field is only available if you selected Material from the Type drop-down and Job Cost is integrated to Inventory. Enter the stock item or use the Lookup to select the stock item for which you want to enter cost activity.

Leave the default reference number or enter a number up to 20 characters to track this activity. This number must be unique.

This field is only available if you selected Process from the Type drop-down. Type the employee number or use the Lookup to select the employee affected by this cost activity.

Enter a description up to 50 characters for this cost activity transaction.

This field autofills with the number of units you need for the job. The calculation for this field is Cost Code Units – Posted Cost Code Activity. For example, if your Cost Code has a quantity of 100 and you previously posted cost activity for 25, this field will autofill with 75.

You can edit this number.

To view the actual units remaining for all Cost Codes, run the Estimated vs. Actual Cost Report.

This field is only available if you selected Process from the Type drop-down. It autofills with the number of units produced by this process. The calculation for this field is Estimated Process Cost Code Quantity – Posted Process Cost Code Quantity. For example, if the Process Cost Code produces a quantity of 100 and you previously posted cost activity for 25, this field will autofill with 75.

You can edit this number.

This field is only available if you selected Process from the Type drop-down. It autofills with the number of labor units used in this process. The calculation for this field is Estimated Process Cost Code Labor Units – Posted Process Cost Code Labor Units. For example, if there are 50 labor units for this Process Cost Code and you previously posted cost activity for 20, this field will autofill with 30.

You can edit this number.

This field is only available if you selected Process from the Type drop-down. It autofills with the number of equipment units used in this process. The calculation for this field is Estimated Process Cost Code Equipment Units – Posted Process Cost Code Equipment Units. For example, if there are 50 equipment units for this Process Cost Code and you previously posted cost activity for 20, this field will autofill with 30.

You can edit this number.

This is the cost per unit you entered for the Cost Code. You can edit this amount.

If this is a Material Cost Code that includes a stock item, the cost comes from Inventory and cannot be edited. This shows the last cost for the stock item, but the cost used when you post is based on the valuation method for the item in Inventory.

If you enter different costs for your Cost Codes and don’t invoice them all at the same time, WIP will be relieved in the order of oldest cost activity first.

This field is only available if you selected Process from the Type drop-down. This is the labor cost you entered on the Process Cost Code.

You can edit this amount.

This field is only available if you selected Process from the Type drop-down. This is the equipment cost you entered on the Process Cost Code.

You can edit this amount.

This field is only available if you selected Process from the Type drop-down. This field shows the Overhead Type you selected on the Process Cost Code.

You cannot edit this field.

This field is only available if you selected Process from the Type drop-down. The calculation for this field is Overhead Quantity * Cost. The overhead type in the calculation (labor or equipment) is based on your selection in the Overhead Type drop-down in the Process Cost Code.

You cannot edit this field.

This field is only available if you selected Process from the Type drop-down. The calculation for this field is Labor Units * Labor Cost per Unit.

You cannot edit this field.

This field is only available if you selected Process from the Type drop-down. The calculation for this field is Equipment Units * Equipment Cost per Unit.

You cannot edit this field.

For Material, Subcontractor, and General Cost Codes, the calculation for this field is Units * Cost Per Unit. For Process Cost Codes, the calculation for this field is Labor Cost + Equipment Cost + Overhead Cost.

You cannot edit this field.