PR Employee Leave Report window
Use this report to view leave information for your employees. You can sort and/or filter this report to meet your needs.
Report Type
Use this drop-down to select the type of report you want to print.
• Detailed: this option displays each employee and the totals for each Leave Code and Leave Type attached to the employee.
• Condensed: this option displays each employee and the totals for each Leave Type attached to the employee.
• Summary: this option displays the totals for each Leave Type.
Sort By
Use this drop-down list to select how you want to sort the contents of the report. Your options are as follows:
• Employee Number
• Employee Name
• Department or Program
• Pay Type
• UDFs: if you set up any user-defined fields, they will appear as a sort option.
Status Type
Select from the following options to filter the report by
employee status; you can select
All to include all employees in the report. Your selection here will filter the Status Lookup to only include codes of this status type.
• Active
• Inactive
• Temporary
• Terminated
• All
Additional Filter
This field is only available if at least one user-defined field is set up in
Module Preferences. From the drop-down, select a UDF by which to filter the report content.
Page break by <Sort By>
Select this check box to start a new page between your sort option. For example, if you sort the report by Employee Number, each employee record will start on a new page.
If you selected to sort by a UDF, only the UDF description will appear in this field label.
Skip employees without Leave Codes
Select this check box to exclude detail information for any employees that do not have Leave Codes attached.
Include subtotals
Select this check box to include subtotals after each sort option. For example, if you sort the report by Employee Number, subtotals appear after each employee record.
Show on report
Select the check boxes for the items you want to appear on the report. For each item, the accrued, used, and remaining amounts are displayed.
Start and End: Employee Number, Employee Name, Department or Program, Code, Status, UDF
The Start and End boxes allow you to define the range of items to include on the report. You can include a single item by entering the same value in both boxes. These default settings include all items that meet the remaining criteria set in the window. Type in the fields or use the Lookup to make your selections.
If you use the Lookup to select a Code range, only codes associated with the check boxes you selected in the Show on report group are available.
UDF ranges are available if you selected to sort or filter by UDFs; only the UDF description appears on the label.
Use a custom report
This check box is only available if you
defined a custom report for this window in Controller. Select this check box if you want to run a custom report instead of the default report. The drop-down is enabled after you select the check box and you can choose the custom report you want to run.