PayrollCS > Payroll > Options menu > PR W-2 Formats window
 
PR W-2 Formats window
Use this window to set up W-2 formats that appear on the W-2 Preview Report. These options apply to Box 7 through Box 12 and the Other box on the W-2. You can define the IRS letter codes to assign to the Benefit/Deduction Codes you want to include in Box 12. You can print W-2s from the PR State and Federal Payroll Forms window.
W-2 Box Items
Use the fields in the grid to set up your W-2 Preview Report.
Apply To 
From the drop-down, select the box on the preview report you want the selected Code to appear in. You can choose from Box 7 through Box 12 or Other.
After you complete a row and move to the next row, you cannot change the selection in this drop-down for the completed row. To delete a row, right-click in the first column and choose Delete.
Ben/Ded Code 
Use the Lookup to select the Benefit/Deduction Code you want to add to the grid. If you selected Box 7 or Box 8 from the Apply To drop-down, only Tip type Codes will appear in the Lookup.
Ending Ben/Ded Code 
This field is only available if you selected Box 10 or Box 11 from the Apply To drop-down. If you want to set a range of Codes to include, type the ending Code or select it from the Lookup.
Letter Code 
This field is only enabled if you selected Box 12 from the Apply To drop-down. Enter the IRS letter code you want to attach to the benefit/deduction you selected in the Ben/Ded Code column.
Print Preview 
Click this button to print the W-2 Preview Report.
 
 
Published date: 12/20/2021