The label for this column depends on the line type you select from the right-click menu in the item row.

You can only access this column if Multi-Location Inventory is installed, otherwise it is disabled. The default shows the location that was added to the stock item, but you can change it.

If you enter a location for a stock item that is not in the system, the PO No Information Detected in System window will appear.

Enter the quantity you want to order in this field.

If a buy conversion was set up for the selected stock item, the quantity you enter in this field is adjusted and the amount is added to the on-order quantity in the IN Stock window. If you later delete this purchase order before receiving the items, the amount in this field is subtracted from the on-order quantity.

This field autofills with the vendor stock number attached to the selected stock item. You can change this or keep the default.

Enter a meaningful description for this line item.

This field autofills with the local transaction date, but you can change it.

This field autofills with the Ordered Date, but you can change it.

If you selected an Inventory line type, this field autofills with the unit cost of the item that was set up in Inventory or the cost of this item the last time you purchased it from the selected vendor.

If you selected a Direct Expense line type, this field defaults to $0.00.

This field autofills with the unit cost * quantity.

This field only appears if the Items to Land field in the PO Module Preferences window is set to either Inventory or All Lines and the Landing Method is set to Select Line Items to Land. Select this check box if this item will be landed when received.

This check box is unchecked until you select a line item. If the inventory item was set up to be taxable then this field defaults to checked. When checked, the item is included in the tax calculation for the order. You can uncheck this box.

This field only appears when you set an amount or percentage in the Discount Amt field in the Receiving window. Select this check box to include the item when calculating the discount for the order.

This check box only appears when you enter an amount or percent in the Freight Amt field in the Receiving window and if the Items to Land field in the PO Module Preferences window is set to either Inventory or All Lines. Select this check box to include the item when distributing freight costs for purchase order landing.

This field shows the unit cost of the item the last time it was purchased from the selected vendor. This includes the last unit cost along with the last cost for landed discount, tax, and freight.

Use this field to enter additional information for the line item. You can show this on the printed purchase order.

These fields and their descriptions only appear when pre-defined in Module Preferences and according to the purchasing/receiving layout. Enter the appropriate information in these fields.