If Purchase Order is integrated to Accounts Payable, and you are not entering a paid out purchase order, you must select a vendor before you can save the order. You will have access to all of your vendor and past ordering information. By using the available history, financial, and reporting information, you can ensure that you are ordering from the best vendor for the item. If Purchase Order is not integrated to Accounts Payable, the Vendor field reads PAID OUT.

When you select a vendor, the vendor’s address entered in Accounts Payable populates the address fields by default. If you want to change the address for this order, uncheck the Use AP Vendor Address check box and type the address in the Vendor Address fields. If this vendor’s address is later changed in Accounts Payable, the address on the purchase order remains as it was entered when the order was saved. If you want to update the address on the purchase order to match the new address, select the Use AP Vendor Address check box.

If you have the rights to do so, you can add a vendor that is not already in the system. You can do this by double-clicking in the Vendor field and then selecting the Add button from the Lookup window that appears.