AP Master Vendor Report window

AccountsPayableCS > Accounts Payable > Accounts Payable Reporting menu > AP Master Vendor Report window

The AP Master Vendor Report prints information stored in each vendor's master file. Since the report prints all the history information from the master file, it is a good idea to activate the option that allows you to print each vendor account on a separate page.

Sort By

Specify if you want to sort the report by vendor number, vendor name, or product type.

The Sort By drop-down also shows any User-Defined Fields (UDF) you set up in the AP Module Preferences window. If you select one of the UDFs, new Start and End Range boxes will appear below the existing Start and End Range boxes so you can choose the range of values in the UDFs to appear in the report.

Page Break on Vendor Number, Vendor Name, Product Type, or User-Defined Field

Select this check box if you want to begin a new page for each new item you selected in the Sort By box.

Vendor Status

From the drop-down, select which vendors you want to include based on their status.

• All Vendors: this option includes every vendor in your company in the list.

• Active Vendors: this option includes only vendors with a status of active in the AP Vendors window.

• Inactive Vendors: this option includes only vendors with a status of inactive in the AP Vendors window.

• Temporary Vendors: this option includes only vendors with a status of temporary in the AP Vendors window.

Additional Filter

If you defined User-Defined Fields (UDF) in the AP Module Preferences window, they will be available here as an additional filter for the report. For example, if you set up a UDF that corresponds to the division of your company that uses this vendor and you only want to see those vendors that are used by a certain division, you can select that UDF in this drop-down list, and enter the range of divisions (UDF values) to include in the Start and End range at the bottom of the window.

Start and End Ranges: Vendor Number, Vendor Name, Product Type, AP Code, and User-Defined Field (if selected as Additional Filter)

Use these ranges to specify the vendors and/or items to include in the report. Leave the defaults of Start and End to include all values for a particular range, or use the Lookup to enter the starting and/or ending value to include. User-Defined Field (UDF) Start and End options only appear if you select the UDF you want from the Additional Filter box at the top of this window.

Group by AP Code

This option is only available if you have more than one AP Code set up. Select this check box if you want to group your vendors by AP Code.

Print User-Defined Fields

Select this check box if you want the defined User-Defined Fields to print on the report.

Print Attached File List

Select this check box to print a list of files attached to the vendor record(s).