How the GL Keys Function
Once you create the GL Keys and generate a transaction, the GL Keys associated with the transaction combine to define the Interface Code(s). The Interface Code(s) specifies the accounts to which to post.
The Interface Code is made of three positions. Each section can be defined by a GL Key. The following table shows the GL Keys available for each position.
Position 1 | Position 2 | Position 3 |
|---|
AR Code GL Key | Transaction Code GL Key | Sales Department Code GL Key |
Cash GL Key | Inventory GL Key | |
| Non-Inventory GL Key | |
| Discount GL Key | |
When you enter a transaction in Accounts Receivable or Sales, a GL Key from at least the first two positions are combined and the software posts to the accounts defined in the Interface Codes. For this reason, a minimum of two GL Keys are required: an AR/Cash Key and one for the second position as shown in the previous table.
Published date: 09/30/2021