How the GL Keys Function
Once you create the GL Keys and generate a transaction, the GL Keys associated with the transaction combine to define the Interface Code(s). The Interface Code(s) specifies the accounts to which to post.
The Interface Code is made of three positions. Each section can be defined by a GL Key. The following table shows the GL Keys available for each position.
Position 1
Position 2
Position 3
AR Code GL Key
Transaction Code GL Key
Sales Department Code GL Key
Cash GL Key
Inventory GL Key
Non-Inventory GL Key
Discount GL Key
When you enter a transaction in Accounts Receivable or Sales, a GL Key from at least the first two positions are combined and the software posts to the accounts defined in the Interface Codes. For this reason, a minimum of two GL Keys are required: an AR/Cash Key and one for the second position as shown in the previous table.
Published date: 04/08/2020