How GL Keys are Used
Because Interface Codes deal with posting sales, revenue, accounts receivable, cash, and cost of goods sold, you will want to decide how you want to track these things. Posting for the following accounts can be controlled with Interface Codes:
The customer’s Accounts Receivable posting
The default Cash account
Posting Discount sales
Posting Non-Inventory sales
Posting stock item sales (including Cost Of Goods Sold)
Posting sales by department
When you create a Sales or Accounts Receivable transaction, Interface Keys that are attached to elements of the transaction create a combination known as the Interface Code. For example, a customer account might have the Interface Key CUST assigned to it, the Stock Item might have the Interface Key INV1, and the Sales Department might have the Interface Key DEPT1 assigned to it.
These Interface Keys are combined to determine the Interface Code and the Interface Code defines the accounts to which to post the amounts related to the sale. To put it another way, wherever an account is replaced by a GL Key, the Interface Code resulting from combining the GL Keys in the transaction will determine where the amounts will be posted.
The following Interface Keys combine to create the Interface Code. Interface Keys can be up to six alphanumeric characters and at least one character is required in every code.
Position 1
Position 2
Position 3
Customer Key
Stock Item Key
Sales Department Key
Cash Key
Discount Key
 
 
Non-Inventory Key
 
 
Terms Key
 
 
Transaction Key
 
 
Inventory Key
 
Published date: 04/08/2020