From the drop-down, select the type of code you want to define. You can choose Addition, Benefit, Deduction, Garnishment, or Tip.

Enter a unique name for this code or use the Lookup to select an existing code to modify.

Enter a unique description to associate with this code.

This check box is only available if you selected Benefit as the code class. Select this check box if you want to allocate this benefit equally across all departments or programs.

This field is only available if you selected Addition or Benefit as the code class and the Allocate to all departments or programs check box is not checked. Enter the Department Code or Program Code or use the Lookup to select the Department or Program Code you want to assign to this code. This field is optional.

This field is not available if you selected Garnishment as the code class. Enter the Shelter Code or use the Lookup to select the Shelter Code you want to assign to this code. This field is optional.

This field reads Vendor if you have Payroll integrated to Accounts Payable, otherwise this field reads Liability account. This field is only available if you selected Benefit or Deduction as the code class. Select the Vendor or Liability account you want to assign to this code. This is a required field.

This field is only available if you selected Benefit as the code class. If you leave this field blank and you attached a benefit expense account to the Department Code or Program Code, that account will be used. If you enter an account here and you attached a benefit expense account to the Department Code, the account you enter here overrides that account. This is not a required field; however, you must enter a benefit expense account either here or on the Department Code or you will get an error when you post.

This drop-down is not available if you selected Garnishment as the code class. If you selected Garnishment, this field shows Portion of net disposable and cannot be changed. A portion of the employee’s net disposable wage (after taxes and FICA, before voluntary deductions) will be deducted each selected pay period. From the drop-down, select how you want to apply this code per pay period. You can choose from the following options:

Each check box in this section of the window represents a pay period. Select the check boxes you want to appear by default when you attach a Benefit/Deduction code to an employee record.

For example, if you typically apply a Benefit/Deduction Code to employees for all pay periods, you can select all the check boxes. Those check boxes will be checked by default when you attach that Code to an employee. If you later determine you only need to apply that Code to an employee for the 1st pay period, you can uncheck all the boxes but the 1st in the PR Employee Benefits/Deductions window for that employee.

These check boxes only appear if you selected Addition from the Class drop-down. Select these check boxes if you want to include this addition amount in the employee benefit and/or deduction calculation.

This check box only appears if you selected Tip from the Class drop-down. Select this if you want tips to be considered as income in garnishment calculations.