Whether the purchase order number is auto-generated or you enter the number each time you create an order depends on a few settings in Module Preferences. If the Pre-issue purchase order numbers check box on the General tab of the PO Module Preferences window is checked, then you can use the Lookup to choose a pre-issued number. The numbers available in the Lookup are based on those assigned to your Buyer Code. If you are encumbering, the Lookup will show open orders in the active batch (Fund product only).

If the Online purchase order numbering check box on the General tab of the PO Module Preferences window is selected, then the purchase order number is generated by the computer when you save the order.

If neither the pre-issue purchase order numbers or the online numbering system options are selected in Module Preferences, then the purchase order number is system-generated when you open the entry window. This number is based on what appears in the Last Purchase Order Number field on the Default tab of the PO Module Preferences window. If your rights allow, you can edit this number at any time before you save the purchase order.