On the General tab of the PO Module Preferences window, you can select whether or not you want to use multi-batch mode when you receive purchase orders. You should select the Multi-batch mode check box if you want to store transactions in different batches so you can post them at different times. For example you might want to set up a batch for partially received purchase orders or you might want to set up a specific batch for each day of the week on which transactions are received. For more information on working with batches see Transaction Batches.

(Fund product only) You also have the option to use multiple batches when you enter purchase orders if you select the Enable encumbering check box in Module Preferences. When you select this, you can post encumbered transactions when you enter them. You can also place encumbrance transactions on hold and have multiple active batches that contain encumbrances until you are ready to post them.

If you want to allow multiple users to access the same receiving batch at the same time, select the Multiple users per batch check box on the General tab of Module Preferences. If you leave this option unchecked, only one person at a time can enter receiving transactions into a batch. As a security feature, you might want to leave the default of unchecked and only allow the user who set up the batch to process transactions in it.