AP Print Checks window

AccountsPayableCS > Accounts Payable > Accounts Payable Payment Tasks menu > AP Print Checks window

Use this window to print checks after you created payment transactions from either the AP Prepare Payments Automatically or AP Adjust/Pay Bills windows, or both.

Starting Transaction # / Ending Transaction #

Select the transaction number range for which you want to print checks. Leave the defaults of Start and End to print for all transactions in the batch, or specify a different start or end range to print only checks for specific transactions.

Print Check Type

Select the check type to print:

• Not Yet Printed: print only those checks in the batch that have not already been printed.

• Previously Printed: print all those checks in the batch that have already been printed. This is useful if there was a printing problem, such as a paper jam, when you printed the checks the first time, or if you print an extra copy on plain paper for your files.

• All Checks: print all checks in the batch that meet the remaining criteria in the window, regardless of whether they have been printed already or not.

Assign Check Number

Select this check box if you want the system to automatically assign check numbers to the check(s) you plan to print. The check numbers will be based on the Last Check field of Module Preferences; however, you can override this number by using the First Check Number field in this window. If you do not select this check box, the check numbers will be based on what you entered in the Check # field in the AP Adjust/Pay Bills window.

First Check Number

If you would like the system to automatically assign the check numbers, select the Assign Check Number check box and enter the first check number in this field. See Printing Checks for more information about this process.

Post Voided Checks to BR

In the event that you have to void a check for any reason, select the Post Voided Checks to BR check box. This box is only available if Accounts Payable is integrated to Bank Reconciliation and the Assign Check Number check box is selected.

Sorted By Vendor Number

Select the Sort By Vendor Number check box to sort the checks by vendor number for easier distribution. If you leave this check box unchecked, the checks will be sorted in the order in which the payment transactions were created in the transaction file.

Check Format

Select the type of printer you are using.

Laser

Laser formats are typically full 8 1/2” by 11” sheets, either preprinted or plain. Since the check itself is only 1/3 page long, as is the stub, a second copy of the stub is printed below the check. The order of the segments that are printed is stub - check - stub.

Dot Matrix

Dot matrix formats are also called Short Forms, and are 7 1/2” long. These could be used if you use multiple-part check stock. Because the paper is shorter, only one copy of the stub is printed. The order of the segments for a dot matrix check is stub - check.

Current Printer

This label shows the printer the checks will be printed to unless you change it by selecting the Set Up Printer button.

Set Up Printer Button

Use this button to manage your printer preferences, including which printer should be used for this job and how it should print.

Use a custom report

This check box is only available if you defined a custom report for this window in Controller. Select this check box if you want to run a custom report instead of the default report. The drop-down is enabled after you select the check box and you can choose the custom report you want to run.