AP Module Preferences window: General tab
On the General tab you can define general preferences including communication with other modules and transaction options.
Current Year End
This box shows the current year. For more information about working with dates in Denali, see
Working with Dates.
Last Posting #
This field is read-only and shows the last posting number.
Last Batch #
This field is read-only and shows the last batch posted.
GL Integration
Accounts Payable can run as a stand-alone module or it can be fully integrated to other modules. You can only integrate to installed modules.
NOTE: If Purchase Order is installed, integration to General Ledger must be on or off in both modules. For example, if you have integration set to one of the Report Only options in Accounts Payable, integration from Purchase Order to General Ledger must either be Integration Off or a Report Only option. If you have an integration option selected from Accounts Payable to General Ledger, then you must also have an integrated option selected from Purchase Order to General Ledger. |
Select your General Ledger
integration:
• Integration OFF: Accounts Payable does not share information with General Ledger.
• Integrated - Detail: transactions post individually to General Ledger. In General Ledger all elements post separately.
• Integrated - Condensed: income statement accounts receive detailed posting. Balance sheet accounts receive summary posting.
• Integrated - Summary: all transactions associated with General Ledger post as one General Ledger transaction.
• Report Only - Detail: Accounts Payable and General Ledger do not share information. When you post, a report is generated that includes detail information as it would have posted to General Ledger.
• Report Only - Summary: Accounts Payable and General Ledger do not share information. When you post, a report is generated that includes summary information as it would have posted to General Ledger.
IN Integration
Select your
integration to Inventory:
• Integration OFF: Accounts Payable does not share information with Inventory.
• Integration ON: all transactions associated with Inventory post automatically to Inventory.
BR Integration
Select your
integration to Bank Reconciliation.
• Integration OFF: Accounts Payable does not share information with Bank Reconciliation.
• Integrated ON: all checks written in Account Payable are recorded in Bank Reconciliation. You will also be able to specify whether voided checks should post to Bank Reconciliation.
Fix <Module> Integration
If you get an error when you try to save your
integration setting, the Fix <Module> Integration button appears after you view the error report and reopen the window. Click this button to verify that the error is corrected and that integration is working or to view the error report again.
Bank Code / Default Cash Account
If Accounts Payable is integrated to Bank Reconciliation, enter the code for the bank account you want to draw Paid Out transactions from.
If Accounts Payable is integrated to General Ledger, but not integrated to Bank Reconciliation, enter your GL Cash On Hand account number. This account is used when you enter a paid out transaction in the
AP Enter Bills window. Make sure the account number you enter matches the account you defined in General Ledger (or will use in your accounting) for paid out transactions. The fund account (Fund product only) is determined by the expense account you enter in the transaction.
Fed ID # 1099
Enter your Federal ID Number assigned to you by the IRS. This number will be used in 1099 reporting. If you don't have a Federal ID Number, leave this field blank.
State ID # 1099
Enter your State ID Number assigned to you by the IRS. This number can be used in 1099 reporting. If you don’t have a State ID Number, leave this field blank.
Last Check
You can enter your last check number here when you set up the software. This sets the default for the next check number when you print checks. If you leave it blank, the number is automatically assigned after your first check run. If you enter a check number in the
Print Checks or
Print Immediate Checks window, those check numbers will override the number in this field. If you end your number with a letter, a 1 will automatically be added to the end of it so the check numbers will increment correctly.
Generate auto due to/due from entries (Fund product only)
Select this check box if you want the system to automatically generate due to/due from transactions when you save AP invoices.
Fund Number (Fund product only)
This field only appears if you select the Generate auto due to/due from entries check box. Use the Lookup or type the fund number that you want to use as the default for all due to/due from transactions.
Disable 'Discount...' Message
When you open Accounts Payable, a message displays how much money you can save by taking advantage of early payment discounts. The discounts are based on the
AP Code attached to your vendors. Select this check box to disable this feature.
Show alert for unapplied balance adjustments (Fund product only)
Leave this check box selected if you want a message to appear in the
AP Adjust/Pay Bills window when you apply an unapplied balance to an invoice and the fund numbers are different. In the message window, you can then choose if you want to save the transaction or not. Uncheck this box if you want to be able to save and post unapplied transactions to different funds without a notification message.
Update Zero Payment Date
If you use cash basis accounting and you also process future liabilities, select this option. This will automatically use the payment date as the expense date when you process futures and prepaids. This option only applies to bills entered in the
AP Enter Bills window as future line types. If you don’t use cash basis accounting and future liabilities, you can ignore this option.
Multi-batch mode
Select the
Multi-batch mode check box if you want to hold transactions in different batches before you post. If you choose to use batch processing, you must define batches in the
Set Up Batch window. See
Working with Transaction Batches in Accounts Payable for more information about this feature.
Secure Vendor
When you select the Secure Vendor check box, you cannot delete vendors, regardless of their balance or status. If this check box is unchecked, you can delete vendors with a zero balance and you can also use the Remove Temporary Vendor Accounts option under the Period End Tasks menu to delete temporary vendor accounts that have a zero balance.
Import and Export Bank Information
Select this check box if you want to include bank account information (account numbers, routing numbers, etc.) in your imports and exports.
If you leave this check box unchecked, this information will not be included in your imports or exports. If your import file includes bank account information, the information will not import into Denali. If bank information is in the database, the information will not be included in the export file.
Electronic File
From the drop-down, select the type of electronic file you want to send to your bank.
• EFT Format 1: If you select this format, you must use third-party EFT for Windows© software to send the file to your bank.
• EFT Format 2: This format is compatible with almost all banks and you can send it directly to your bank.
Bank File Format
If you use
positive pay, select from the drop-down the bank you transfer positive pay files to.
• Bank of America
• BMO Capital Markets
• Chase
• Citi
• FNB of Gulf Coast
• iTreasury
• The Bank of Tokyo
• US Bank
• Wells Fargo Bank
Decimal Setting
Choose the decimal setting that applies to how your positive pay file should be set up.
• Bank Format Default: the file is written with the decimal placement specified by your bank.
• Include Decimal: this will override the bank format and always include the decimal.
• Exclude Decimal: this will override the bank format and always exclude the decimal.
Account Number
If you use
positive pay, enter the account number that was assigned to you by your bank.
Routing Number
This field is only available if you select Wells Fargo Bank from the Bank File Format drop-down. Enter the routing number for your bank.
Bank Number
This field is only available when you select Citi from the Bank File Format drop-down. Enter your Citi bank number.
Immediate Check Invoicing
From the drop-down, select how you want the immediate check option to work in the AP Enter Bills window.
• Prompt: immediate check option is active and the TAB key stops on the check box.
• Hide: immediate check option is unavailable.
• Display and Skip: the check box is active, but the TAB key skips it. You must select it with the mouse.
Recurring Invoicing
From the drop-down, select how you want the recurring option to work in the AP Enter Bills window.
• Prompt: recurring check options are active the TAB key stops on the check box.
• Hide: recurring check options are unavailable.
• Display and Skip: the check box is active, but the TAB key skips it. You must select it with the mouse.
Paid Out Invoicing
From the drop-down, select how you want the paid out option to work in the AP Enter Bills window.
• Prompt: paid out options are active and the TAB key stops on the check box.
• Hide: paid out options are unavailable.
• Display and Skip: the check box is active, but the TAB key skips it. You must select it with the mouse.
Set Up External Billing Integration
Click this button to open the
External Billing Setup window where you can enter your connection information for Expensify or ArcBill.
Related Topics
Published date: 12/03/2021