Accounts Payable > Accounts Payable Options menu > AP Module Preferences window > AP Module Preferences window: General tab
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AP Module Preferences window: General tab
The General tab is used to define general preferences throughout the module, including communication with other modules and transaction options.
Current Year End
This box indicates the current year. For more information about working with dates in Denali, see Working with Dates.
Last Posting #
This field is read-only and indicates the last posting number.
Last Batch #
This field is read-only and indicates the last batch posted.
GL Integration
Set up your integration to other Denali modules; you can only integrate to installed modules. Accounts Payable can run as a stand-alone module or it can be fully integrated to other modules.
NOTE: If Purchase Order is installed, integration to General Ledger must be on or off in both modules. For example, if you have integration set to one of the Report Only options in Accounts Payable, integration from Purchase Order to General Ledger must either be Integration Off or a Report Only option. If you have an integration option selected from Accounts Payable to General Ledger, then you must also have an integrated option selected from Purchase Order to General Ledger.
Select your General Ledger integration:
Integration OFF: Accounts Payable does not share information with General Ledger.
Integrated - Detail: transactions post individually to General Ledger. In General Ledger all elements post separately.
Integrated - Condensed: income statement accounts receive detailed posting. Balance sheet accounts receive summary posting.
Integrated - Summary: all transactions associated with the General Ledger post as one General Ledger transaction.
Report Only - Detail: Accounts Payable and General Ledger do not share information. Upon posting, a report is generated that includes detail information as it would have posted to General Ledger.
Report Only - Summary: Accounts Payable and General Ledger do not share information. Upon posting, a report is generated that includes summary information as it would have posted to General Ledger.
IN Integration
Select your integration to Inventory:
Integration OFF: Accounts Payable does not share information with Inventory.
Integration ON: all transactions associated with Inventory post automatically to Inventory.
BR Integration
Select from the following integration options to Bank Reconciliation.
Integration OFF: Accounts Payable does not share information with Bank Reconciliation.
Integrated ON: all checks written in Account Payable are recorded in Bank Reconciliation. You will also have the ability to specify whether voided checks should post to Bank Reconciliation.
Fix <Module> Integration
If you receive an error when you try to save your integration setting, the Fix <Module> Integration button appears after you view the error report and reopen the window. Select this button to verify that the error is corrected and that integration is working or to view the error report again.
Bank Code / Default Cash Account
If Accounts Payable is integrated to Bank Reconciliation, enter the Bank Code that represents the bank account from which Paid Out transactions are drawn.
If Accounts Payable is integrated to General Ledger, but not integrated to Bank Reconciliation, enter your GL Cash On Hand account number. This account is used when entering a paid out transaction in the AP Enter Bills window. Make sure the account number you enter matches the account you defined in General Ledger (or will use in your accounting) for paid out transactions. The fund account (Fund product only) is determined by the expense account you enter in the transaction.
Fed ID # 1099-MISC
Enter your Federal ID Number that is assigned by the IRS. This number will be used in 1099-MISC reporting. If you don't have a Federal ID Number, leave this field blank.
State ID # 1099-MISC
Enter your State ID Number that is assigned by the IRS. This number can be used in 1099-MISC reporting. If you don’t have a State ID Number, leave this field blank.
Last Check
You can enter your last check number here when you set up the software. The information in this field sets the default for the next check number when you print checks. If you leave it blank, the number is automatically assigned after your first check run. If you enter a check number in the Print Checks or Print Immediate Checks window(s), those check numbers will override the settings specified in this field. If you end your number with a letter, a 1 will automatically be added to the end of it so the check numbers will increment correctly.
Generate auto due to/due from entries (Fund product only)
Select this check box if you want the system to automatically generate due to/due from transactions when you save AP invoices.
Fund Number (Fund product only)
This field only appears if you select the Generate auto due to/due from entries check box. Use the Lookup or type the fund number that you want to use as the default for all due to/due from transactions.
Disable 'Discount...' Message
When you open Accounts Payable, a message displays how much money you can save by taking advantage of early payment discounts. The discounts are based on the AP Code attached to your vendors. Select this check box to disable this feature.
Show alert for unapplied balance adjustments (Fund product only)
Leave this check box selected if you want a message to appear in the AP Adjust/Pay Bills window when you attempt to apply an unapplied balance to an invoice and the fund numbers are different. In the message window, you can then choose if you want to save the transaction or not. Uncheck this box if you want to be able to save and post unapplied transactions to different funds without a notification message.
Update Zero Payment Date
If you use cash basis accounting and you also process future liabilities, select this option. This feature will automatically use the payment date as the expense date when you process futures and prepaids. This option only applies to bills entered in the AP Enter Bills window as future line types. If you don’t use cash basis accounting and future liabilities, you can ignore this option.
Multi-batch mode
Select the Multi-batch mode check box to process transactions in batches. If you choose to use batch processing, you must define batches in the Set Up Batch window. See Working with Transaction Batches in Accounts Payable for more information about this process.
Secure Vendor
When you select the Secure Vendor check box, you cannot delete vendors, regardless of their balance or status. When you uncheck this check box, you can use the Remove Temporary Vendor Accounts option under the Period End Tasks menu to delete temporary vendor accounts that have a zero balance.
Import and Export Bank Information
Select this check box if you want to include bank account information (account numbers, routing numbers, etc.) in your imports and exports.
If you leave this check box unchecked, this information will not be included in your imports or exports. If your import file includes bank account information, the information will not import into the Denali database. If bank information is in the database, the information will not be included in the export file.
Electronic File
From the drop-down, select the type of electronic file you want to send to your bank.
EFT Format 1: If you select this format, you must use third-party EFT for Windows© software to send the file to your bank.
EFT Format 2: This format is compatible with almost all banks and you can send it directly to your bank.
Bank File Format
If you use positive pay, select the bank you transfer positive pay files to. Your options include:
Bank of America
BMO Capital Markets
Chase
Citi
FNB of Gulf Coast
iTreasury
The Bank of Tokyo
US Bank
Wells Fargo Bank
Decimal Setting
Choose the decimal setting that applies to how your positive pay file should be set up.
Bank Format Default: the file is written with the decimal placement specified by your bank.
Include Decimal: this will override the bank format and always include the decimal.
Exclude Decimal: this will override the bank format and always exclude the decimal.
Account Number
If you use positive pay, enter the account number that was assigned to you by your bank.
Routing Number
This field is only available if you select Wells Fargo Bank from the Bank File Format drop-down. Enter the routing number for your bank.
Bank Number
This field is only available when you select Citi from the Bank File Format drop-down. Enter your Citi bank number.
Immediate Check Invoicing
From the drop-down, select how you want the immediate checks option to behave in the AP Enter Bills window.
Prompt: immediate check options are active and the cursor stops on it when the TAB key is pressed.
Hide: immediate check options are unavailable.
Display and Skip: the check box is active, but the TAB key skips it. You must select it with the mouse.
Recurring Invoicing
From the drop-down, select how you want the recurring option to behave in the AP Enter Bills window.
Prompt: recurring check options are active and the cursor stops on it when the TAB key is pressed.
Hide: recurring check options are unavailable.
Display and Skip: the check box is active, but the TAB key skips it. You must select it with the mouse.
Paid Out Invoicing
From the drop-down, select how you want the paid out option to behave in the AP Enter Bills window.
Prompt: paid out options are active and the cursor stops on it when the TAB key is pressed.
Hide: paid out options are unavailable.
Display and Skip: the check box is active, but the TAB key skips it. You must select it with the mouse.
 
Entering Bills
Automatically Generating Due To/Due From