AR Generate Recurring Activity window

AccountsReceivableCS > Accounts Receivable > Transaction Tasks menu > AR Generate Recurring Activity window

To generate recurring activity, you must first set up a new Recurring Code by selecting Options > Set Up Recurring Transactions from the left navigation pane. You can also select the Generate a Recurring Trans Entry check box in the AR Enter Payments/Adjustments window.

Use Recurring Codes to identify transactions that occur repeatedly, for instance, monthly membership fees, rental fees, and subscriptions. You will attach a Frequency Code to each Recurring Code to group together recurring transactions that you want to generate at the same time.

Starting Customer / Ending Customer

In the Starting Customer and Ending Customer boxes, type a customer number or use the Lookup to select a range of customers to use for the recurring activity. You can enter the same customer in both boxes to select one customer or leave the defaults of Start and End to select all customers that meet the rest of the parameters in the window. Only customers within the range selected will be included.

Starting Freq Code / Ending Freq Code

The Frequency Code is used to specify which transactions to process. In these fields, type a Frequency Code or use the Lookup to select a range of Frequency Codes to use for the recurring activity. You can enter the same Frequency Code in both fields to process for only one Frequency Code or leave the defaults of Start and End to include all Frequency Codes that meet the rest of the parameters in the window.

Transaction Date

This is the transaction date which controls the accounting period into which the transaction will post. If for some reason you want to post this transaction with a different date from the current transaction date, you can select the date you want to use from the drop-down calendar.

Use Description

Select this check box if you want to enter a transaction description of up to 50 characters to use on all the generated transactions. By default, the system uses the description Generate From Recurring, but you can change it if necessary. To leave the transaction description blank for these transactions, leave this box unchecked.

Generate If Last Payment Date Older Than

Select this check box if you want to generate recurring charges only if you haven’t received a payment by a specific date. If you select the check box, enter the last payment cutoff date to use in the calculation or use the drop-down to select a date. If you don’t select this check box, all transactions that meet the remaining criteria in the window will generate, regardless of any other payments received.

Create Report of Generated Transactions

Select this check box if you want to see a report of only newly generated transactions. Regardless of whether or not you select this check box, the transactions appear on the edit report for the batch. This option is helpful if you already have transactions in the batch that you checked using the edit report.