Type a source document number of up to 50 characters in length or select one from the Lookup. This reference is a number or description that you can use to track the transaction back to the original document.

Enter a customer number for this recurring transaction or use the Lookup to select a customer. The transaction charge will be automatically applied to this customer’s account when you generate.

Enter the Frequency Code that you want to use for this Recurring Code or use the Lookup to select one. The Frequency Code is used to group together transactions you will generate together.

Enter the Transaction Code to use for this recurring transaction or use the Lookup to select one. This will determine the type of transaction this is; the box to the right of the Transaction Code box will autofill with the description you entered when you set up the Transaction Code.

Enter a description that will help you quickly identify this Recurring Code. You can use up to 50 letters, numbers, or special characters. For example, Semi-annual club membership. The description can be printed on Customer Statements, therefore it is important that you use a description that clearly identifies the transaction.

If you use Terms Codes, enter the Terms Code you want to use for this recurring transaction.

Only enter a Terms Code if it applies to this Recurring Code. For example, if this will be a payment type transaction, there are no terms associated with payments and you would not enter a Terms Code.

If the customer you selected in the Customer Number field has a default Terms Code specified in their AR Customers window, that Terms Code will automatically appear in this box by default, but you can change it.

This check box is only enabled if all of the following are true:

Select this check box if you are processing this customer’s payment using an EFT payment. After you select this check box, the EFT Account Codes or BR Bank Account field is enabled, depending on your integration settings.

The label of this field depends on your integration settings to Bank Reconciliation in Module Preferences. If you are integrated to Bank Reconciliation, the BR Bank Account field appears in which you can enter a bank account or select one from the Lookup. If you are not integrated to Bank Reconciliation, the EFT Account Codes field appears in which you can enter an EFT Account Code. If you leave this field blank, the system will use the Code assigned to the customer; if no Code is assigned to the customer, it will use the default Code in Module Preferences.

This check box is only enabled if all of the following are true:

Select this check box if you are processing this customer’s payment using a credit card.

Type the dollar amount of the periodic transaction in the Amount To Use box. This is the amount that will be automatically generated when you use this Recurring Code.

Select this check box to activate the Remaining Amount field. If you select this check box, the amount in the Amount To Use box will autofill each time you generate for this code until the amount in the Remaining Amount box is reached. In other words, you can set up this recurring code to only generate until a set amount is reached.

This field is only available if the Use Amt Remaining? check box is selected. The Remaining Amount and Amount To Use boxes work together to generate this transaction only until the set amount is reached.

Enter the total amount that will be charged to the customer for this code.

This date is automatically updated with the date of the last generated transaction for this Recurring Code. You cannot edit this date.

This amount is automatically updated with the latest generated transaction amount for this Recurring Code. You cannot edit this amount.

This box shows the total amount that has posted for this Recurring Code. This box is automatically updated and cannot be edited.