The employee's pay rate appears by default. If you have more than one pay rate with default units defined for this employee, multiple pay records are included by default. You can access them with the < and > buttons. If you are adding a new record, enter a pay rate attached to this employee or use the Lookup to select one.

This field defaults to the Denali date. If you need to edit it, you can enter a date or select one from the drop-down.

This code autofills from the Department or Program attached to the Pay Rate. You can enter a different Department or Program Code or use the Lookup to select one.

This field autofills from the Project Code attached to the Pay Rate. You can enter a different Project Code or use the Lookup to select one.

This code autofills from the State Tax Code attached to the Pay Rate. You can enter a different Tax Code or use the Lookup to select one.

This code autofills from the Local Tax Code attached to the Pay Rate. You can enter a different Tax Code or use the Lookup to select one.

This field only appears if Payroll is integrated to Job Cost. Type the job this pay applies to or use the Lookup to select the job.

This field only appears if Payroll is integrated to Job Cost and is disabled until you enter a valid Job Number. Type the phase this pay applies to or use the Lookup to select the phase.

This field only appears if Payroll is integrated to Job Cost. Type the Process Code this pay applies to or use the Lookup to select the Code. The Lookup is filtered by the job and phase you selected.

This field only appears if Payroll is integrated to Job Cost and is enabled after you enter a Process Code. Type the number of equipment units for this pay rate.

This column only appears if Payroll is integrated to Job Cost and is enabled after you enter a Process Code. This field auto-fills with the units from the Process Code, but you can change it.

This field only appears for salary pay rates. It defaults to the salary you entered for this pay rate on the Pay Rates/Taxes tab in Employee Management. You can edit this number.

This field auto-fills with the default units for this pay rate from the Pay Rates/Taxes tab in Employee Management. If you selected the Use only QuickBooks Time to adjust hours check box in the Employee Management window, you cannot edit this field.

If you edit the number of regular units and you enter leave amounts, this number will not change. If you do not edit the number of regular units and you enter leave amounts, this number decreases by the amount of leave you enter.

For hourly employees, changes you make to this field affects the pay amount.

For salary employees, changes you make to this field does not affect the total pay amount. However, you can edit this field if you want to adjust the pay amount per leave type units and regular units.

For salary employees, this field is disabled. For hourly employees, enter the amount of other units worked for the current pay period and this pay rate.

For salary employees, this field is disabled. For hourly employees, enter the amount of other units worked for the current pay period and this pay rate.

The leave types available for this employee are based on the Leave Codes attached to the employee. In the appropriate leave fields, enter any leave amounts for this pay period.

If you enter leave units, and you did not make changes to the default number of regular units, the regular units decrease by the amount of leave you enter. If you changed the default number of regular units, entering leave units will not affect the number of regular units.

Leave cannot be applied to Piece Work pay rates. You must assign a regular pay rate to the employee to use for leave.

This column displays the total amount in the Units fields (e.g., Regular Units, Other Units 1, Vacation Units) for all records for the current employee. For example, if you have three records for an employee, this field shows the total of the units for all records.

This field displays for salary employees and shows the amount you entered in the Regular Rate field on the Pay Rates/Taxes tab of the Employee Management window.

This column displays for hourly employees and shows the amounts you entered in the Regular Rate, Other Units 1, and Other Units 2 fields on the Pay Rates/Taxes tab of the Employee Management window. You can only edit these fields if you checked the Allow override of pay rates in Prepare Payroll check box in Module Preferences.

For salary employees, this defaults to the amount you entered in the Regular Rate field on the Pay Rates/Taxes tab of the Employee Management window, but you can edit it. For hourly employees, this amount is calculated based on the Total Units and Base Salary and you cannot edit the amount.

For hourly employees, pay amount is increased by the addition of leave and other units. For salary employees, this amount stays the same.

This field autofills if you entered a Code in the Additions to Gross Shelter field on the Pay Rates/Taxes tab of the PR Employee Management window. Enter a Shelter Code or use the Lookup to select one. The amount you enter in the Additions to Gross Amount field is sheltered based on this Code.

Enter an amount that’s in addition to the normal pay amount. If you entered a Shelter Code in the Additions to Gross Shelter field, this amount will be sheltered.

The fields display the totals for each row in the window and include all records for the employee.

Select this button to save the information you entered and close the window.

Select this button to create a new record for this employee for this payroll. This button clears the window and increments the record number in the title bar.

Select this button if you want to close the window.

Select this button to delete the current record.

Use these buttons to view the next or previous record for the current employee.