The vendor name automatically appears when you select the vendor in the Vendor # field.

The balance on this vendor’s account automatically appears when you select the vendor in the Vendor # field.

Use this box to identify the vendor. This field can be up to 20 alphanumeric characters. If you don’t see the vendor you need, you can add a new vendor on-the-fly.

The Paid Out check box is unavailable when you set up recurring bills because paid out transactions are to vendors for whom you don’t have vendor accounts.

Immediate checks are used for bills that are already paid or bills that are being paid at the time the invoice is entered. The credit side of these transactions goes directly to a cash account instead of a payables account. You can select to print the check or manually record the check information. If you do not select Print Check you must enter the check #.

This check box only appears if you selected the Immediate check box. Select this check box to pay the vendor electronically instead of printing a check.

Select this check box if you want the system to print the check for this payment. If you are entering information from a check that was already written outside the system, leave the check box unchecked.

This check box only appears if you select either the Paid Out or Immediate check boxes; it is disabled if the Electronic check box is selected.

Select this check box if you want to pay the vendor with a credit card.

Even though the invoice number for the vendor’s bill will probably change from month to month or from payment to payment, you must enter an invoice number. You can include up to 50 characters in this box.

This field is designed to be used for your purchase order number or other reference, such as a description for this recurring bill. This box is optional.

If this vendor offers you an early payment discount, select the type, either Dollar or Percent by selecting the corresponding option button and entering the amount or percent in the Disc Amount box. The defaults here will be the discount information you entered in the AP Vendors window for this vendor.

Enter the Frequency Code that should be associated with this recurring bill. Enter the code of up to six characters, or use the Lookup to find an existing code. You can then use a Frequency Code as a filter when you generate recurring transactions.

Since the dates for the individual bills themselves will vary, and will change from month to month, these boxes are disabled. When you generate the bills from this template, you will have the opportunity to define the transaction date at that time.

If you have defined this vendor as a 1099 vendor in the AP Vendors window, the 1099 Applicable check box will be available. Select the check box if this bill should be included in the 1099 amounts for this vendor.