Enabling Lot Number Tracking for Stock Items

InventoryGuide > Inventory > Setting Up Your Stock Items > Adding Stock Item Records > Enabling Lot Number Tracking for Stock Items

The lot number tracking feature allows you to assign lot numbers of up to 50 characters to stock items so you can manage your inventory and generate reports for tracking purposes. For example, you might want to track items that have an expiration date and print a report to help you determine how to rotate your stock, or you might want to track items that are part of a specific production or series.

When you sell a lot numbered item in Sales, you can indicate how many items from each lot you sold.

To enable lot number tracking for a stock item, select the Lot Numbered check box in the IN Stock window when you set it up. Enter the rest of the information as you normally would. The stock item must have an on-hand quantity of zero to activate this feature.

NOTE: A stock item cannot be assigned both serial numbers and lot numbers. Once you activate lot number tracking in the IN Stock window, the Serialized check box is disabled. Also, you cannot use lot numbers if you use multi-pack pricing for the stock item.

If you use kits, you can only assign lot numbers to completed kits, not components of the kit.

After you establish lot number tracking for a stock item, you can add lot numbers to it in two ways:

• perform an adjustment transaction in the IN Adjust Stock Quantities window

• add lot numbers in the PO Assign Lot Numbers window when you receive the item in Purchase Order

After you post the inventory adjustment or purchase order receiving transaction, you can view the lot numbers, quantity, item cost, received date, and lot number expiration (if applicable) on the Cost/Quantity tab of the IN Stock window.