JC AP Enter Bills window

JobCostCS > Job Cost > AP Enter Bills menu > JC AP Enter Bills window

JC AP Enter Bills window: Costing Detail tab

JC AP Enter Bills window: Bill Notes tab

JC AP Enter Bills window: Vendor Notes tab

Use this window to enter bills in Accounts Payable to cost activity for Material, Subcontractor, and General Cost Codes. If you need to cost activity for Process Cost Codes, add them to your Payroll (if you are integrated from Payroll to Job Cost) or the Enter Cost Activity window (if you don’t use Payroll).

If you enter cost activity through the Generate Purchase Orders or Enter Cost Activity windows, do not enter cost activity here. Your costs will be doubled.

You can also enter Accounts Payable costs directly in Accounts Payable.

Vendor Name

After you enter a vendor in the Vendor Number field, the vendor name appears here.

Vendor Number

Type the vendor number or use the Lookup to select the vendor for this bill.

Vendor Balance

After you enter a vendor number, the vendor balance appears here. You cannot edit this field.

Invoice

Enter an invoice number for this bill. This number is required and must be unique.

PO#/Description

Enter a purchase order number or other description for this bill.

Discount Type

If this vendor offers you an early payment discount, select if it’s a dollar or percent discount.

Discount Amount

If this vendor offers you an early payment discount, enter the dollar or percent discount amount.

If you entered a percent discount for this vendor in the AP Vendors window, this will default with the percent you entered, but you can change it.

Invoice Date

This is the date for the bill. It defaults to the current system date, but you can change it.

GL Date

This is the date that appears in General Ledger after you post. If you changed the invoice date, this date will update to match it.

Due Date

This date defaults to the due date you selected from the Due Date Calculation Method drop-down in the AP Vendors window, but you can change it.

Discount Date

This date defaults to the discount date you selected from the Due Date Calculation Method drop-down in the AP Vendors window, but you can change it.

1099 Applicable

This field is enabled and checked for vendors that have the 1099 Applicable check box checked in the AP Vendors window. You can uncheck the check box if this is not a 1099 transaction.