PR Print Payroll Checks window

PayrollCS > Payroll > Payroll menu > PR Print Payroll Checks window

Use this window to print payroll checks and direct deposit stubs for your employees.

Start and End: Transaction Number, Check Location, Department or Program

Type the value or use the Lookup to select the start and end ranges for the checks and direct deposit stubs you want to print. Leave the default settings to print checks and direct deposit stubs for the entire range.

Check Status

From the drop-down, select the type of check and direct deposit stubs you want to print. You can choose Not previously printed, Previously printed, or All.

Sort By

From the drop-down, select how you want the checks and direct deposit stubs to print. You can sort by:

• Employee: select this option to sort alphabetically and numerically by employee number.

• Check Location: select this option to group the checks and stubs by each location. You can define a location for each employee on the General Information tab of the Employee Management window.

• Department or Program: select this option to group the checks and stubs by each department or program.

Print checks

Select this radio button if you want to print checks.

Print direct deposit stubs

Select this radio button if you want to print direct deposit stubs.

Print check number

Select this check box to print the check number on the check/direct deposit stub.

Assign check number / Reassign direct deposit numbers

This label changes depending on if you chose to print checks or direct deposit stubs.

If you’re printing checks, select this check box if you want the system to assign check numbers. You can set the first check number of the run in the First Check Number field below. If you do not select this check box, you must manually assign check numbers to each check in the PR Adjust Header Information window accessed from the PR Prepare Payroll window. Checks must have check numbers before you can post.

If you’re printing direct deposit stubs, select this check box to assign different direct deposit numbers than what is automatically generated. You can set the first number of the run in the First Direct Deposit Number field below.

Print $0 checks

Select this check box if you want to print checks with no dollar amount. If you leave this check box deselected, only checks with amounts greater than $0 will print.

First Check Number / First Direct Deposit Number

This label changes depending on if you chose to print checks or direct deposits. It is enabled if the Assign check number / Reassign direct deposit number check box is checked.

For checks, this field defaults with the value in the Last Check Printed field in Module Preferences plus one, but you can edit it.

For direct deposits, enter the starting number for this run. If you have direct deposit stubs that print on multiple pages (i.e., more than 10 Codes to print), the next direct deposit number in the sequence will print on page 2 of the stub.

Current Printer

This field is informational only and displays the default system printer. Select the Setup Printer button to change this.

Use a custom report

This check box is only available if you defined a custom report for this window in Controller. Select this check box if you want to run a custom report instead of the default report. The drop-down is enabled after you select the check box and you can choose the custom report you want to run.

Calculate Start Date

This will only calculate if you modify your check format through Crystal Reports®.

Click this check box if you want the system to calculate the pay period start date. The start date calculates based on the last pay period end date. If an employee is a new hire and there is no last pay period end date, the system uses the hire date. If a hire date was not entered in Employee Management, the date will be invalid and you’ll get an error.

If you want to enter the pay period start date, deselect the check box and enter the date you want to use.

Select this button to open the Print Check Register window.