GL Accounts window: General tab
Use the General tab to create, edit, delete, or review your accounts.
Number 
Enter an account number up to 50 characters. This number can be a combination of numbers and letters. We recommend you set up an account numbering scheme before you enter your account numbers. For example, all accounts that begin with a 1 are revenue accounts and all accounts that begin with a 5 are expense accounts.
Fund Number (Fund product only) 
This field is for information only and cannot be edited. It shows the selected fund number. Fund accounts are set up in the Set Up Funds window.
Fund Description (Fund product only) 
This field is for information only and cannot be edited. It shows the selected fund description.
Fund Calendar (Fund product only) 
This field is for information only and cannot be edited. It shows the selected fund’s fiscal calendar start date.
Description 
The Description can be up to 50 characters and helps identify the account. This description appears in Lookups.
Inactive Account 
Select this check box if you want to mark this account as inactive. If an account is inactive, you cannot post to it and it will not appear in GL account Lookups.
Class 
The account Class defines the category of the account. From the drop-down, select the class for this account. You must properly classify your accounts to have accurate financial statements.
Created 
This field shows the date the ledger account was created. This field can only be edited on new accounts. If an account was saved without a created date, you cannot edit the date and it will show MM/DD/YYYY.
On new accounts, the date will default to the current date; you can change this if necessary.
Balance 
The Balance box shows the current balance in the account. Once you enter the beginning balance and select the Balance forward entries completed check box in Module Preferences, you can only change the balance by entering transactions in the software.
Balance Forward 
This field only appears if you have not selected the Balance forward entries completed check box in Module Preferences. Enter the balance forward amount for this account.
Apply 
This field only appears if you have not selected the Balance forward entries completed check box in Module Preferences. From the drop-down, select if this is a debit or credit balance forward amount.
Report Groups
Report Groups are used to classify General Ledger accounts for advanced reporting. If you assign an account to a group, the amounts you post to that account will appear in the appropriate section of the report.
Restriction Type (Fund product only) 
This information appears on your FASB reports. You can define this fund as Restricted, Temporarily Restricted, or Unrestricted.
Group 1 
Select the Group 1 Report Group for the selected account from the available options. The available report groups vary depending on the Class you selected. Group 1 options are used when printing Classified Income Statements or Profit and Loss Reports (Business product only), Classified Revenue and Expense Statements (Fund product only), or Classified Balance Sheets.
If you don’t select a Group 1 for this account and you run an advanced report, the account will not appear unless you run an Advanced Detailed Report.
Group 2 
Select the Group 2 Report Group for the selected account from the available options. Group 2 options are used on the Cash Flow Report.
Group 3 
This option is available if you have user-defined account classifications set up. Select the Group 3 Report Group for this account. Group 3 options are used when you run the Spreadsheet Export.
Expense Class (Fund product only) 
This option only appears for Expense accounts in Fund organizations. From the drop-down, select whether this account belongs to the Program, Management and General, or Fundraising class. The Expense Class is used to sort your funds on the Statement of Functional Expenses.
 
 
Published date: 03/18/2020